Executive Assistant

Waggoner Financial • Lansing, MI

44d • Onsite

About The Position

This role involves managing calendars, scheduling, and meeting logistics for advisors and firm leadership. The Executive Assistant will serve as a first point of contact for clients, ensuring a warm and professional experience. Responsibilities include preparing and organizing client-facing documents, supporting CRM data entry, and handling general office administration such as mail, supplies, vendor coordination, and expense tracking.

Requirements

• Strong written and verbal communication skills, with a professional and client-first demeanor.
• High attention to detail and comfort managing multiple priorities in a fast-paced office.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new software, including CRM systems.
• Discretion and sound judgment when handling confidential client and financial information.
• A proactive, self-starter mindset and genuine interest in supporting a collaborative team.

Nice To Haves

• Direct mentorship from senior advisors, with a clear path to expanded client responsibility.
• A small, collaborative firm environment with direct access to leadership and a real seat at the table.

Responsibilities

• Manage calendars, scheduling, and meeting logistics for advisors and firm leadership.
• Serve as a first point of contact for clients by phone, email, and in person, ensuring a warm and professional experience.
• Prepare, proofread, and organize client-facing documents, agendas, and correspondence.
• Support CRM data entry and maintenance to keep client records accurate and current.
• Handle general office administration: mail, supplies, vendor coordination, and expense tracking.

Benefits

• Comprehensive health, dental, life, and short and long term disability insurance.
• 401(k) with company match.
• Generous paid time off.
• Competitive base salary plus performance based incentive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed