Executive Assistant, Corporate/Investment Banking

CIBC•New York, NY

1d•$95,000 - $115,000•Onsite

About The Position

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

Requirements

A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
Proficient in Microsoft Outlook, Word, Excel and PowerPoint
Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
Strong technical skills to support maintenance of office equipment
You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard.
You’re digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.
You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision.
Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office).

Responsibilities

Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
Ability to work independently and collaboratively with cross functional teams
Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
Direct any department inquires in a professional manner to appropriate teams
Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches
Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams
Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues
Collaborate with CIBC assistants from multiple teams across the firm
Assists with projects, research, and improving business efficiency
Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
Investigate system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner.
Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented
Disseminate technology information, as required, to department personnel
Track and manage inventory of all department hardware and software
Work with external vendors, suppliers and technical support to ensure efficient department operations
Act as a resource to department users and coordinate training on new equipment
Maintain current knowledge of hardware, software applications and corresponding policies at CIBC