Executive Assistant, Investment Banking

Guggenheim Partners • Los Angeles, CA

4d • Hybrid

About The Position

Guggenheim is seeking a proactive Executive Assistant/Office Administrator to support its Investment Banking team in Los Angeles. This position will be remote until new office is complete. Reporting into the Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

Requirements

• Undergraduate degree in Business or a related field
• 7-10 years related administrative experience preferred
• Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
• Strong interpersonal, organizational, communication and problem-solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Nice To Haves

• Knowledge of DealCloud CRM and Workday preferred but will train

Responsibilities

• Manage clerical, administrative and all business details
• Manage incoming calls and direct to appropriate parties
• Manage complex calendars across different time zones
• Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup
• Manage travel arrangements and prepare itineraries
• Process heavy volume of expense reports
• Manage day to day operations of the office including Mail, Printing, Building Access Management, Vendors, Building and Kitchen
• Perform other related duties as assigned or requested

What This Job Offers

• Job Type: Full-time
• Career Level: Executive