Executive Assistant - ITS

Mott Community College Employment • Flint, MI

6d

About The Position

This position provides administrative leadership and coordination for Information Technology Services (ITS), supporting the Enterprise, Computer Support, Media Services, and Infrastructure departments. It also provides primary administrative support to the Associate Vice President of ITS, helping ensure the office operates efficiently, professionally, and effectively. The incumbent works independently with a high degree of responsibility and uses exceptional judgment to address complex issues and manage competing priorities.

The role requires discretion in handling confidential and sensitive information, along with accuracy and attention to detail. It provides budgetary management and financial oversight by monitoring expenditures, tracking financial activity, and supporting fiscal planning to help the division operate within its multi-million-dollar fiscal allocations. The position also provides direction and assistance to student workers and may oversee their daily tasks and scheduling.

Requirements

• Associate degree in Business, Office Administration, or a technology-related field.
• Five years of administrative experience supporting a senior manager or performing assistant or chief-of-staff duties.
• Intermediate- or advanced-level expertise with MS Excel, Google Sheets, or equivalent software for complex budget tracking, as well as Word and PowerPoint.
• Exceptional attention to detail and accuracy in data entry and numerical reconciliation.
• Ability to manage a high volume of complex data and multi-year contracts with minimal supervision.
• Ability to project a professional and customer-oriented image for the ITS department.
• Ability to type 40 words per minute.

Responsibilities

• Provide administrative leadership and coordination for ITS departments, including Enterprise, Computer Support, Media Services, and Infrastructure.
• Provide primary administrative support to the Associate Vice President of ITS.
• Exercise judgment in addressing complex issues and managing competing priorities.
• Handle confidential and sensitive information with discretion.
• Monitor expenditures, track financial activity, and support fiscal planning and budgetary oversight.
• Provide direction and assistance to student workers and may oversee their daily tasks and scheduling.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree