Executive Assistant

Demandbase•San Francisco, CA

6d•Hybrid

About The Position

Demandbase is the only pipeline AI platform that empowers GTM teams to automate growth at scale. With a unified view of data, insights, actions, and outcomes, B2B enterprises can seamlessly align and execute their account-based GTM strategies with confidence. Thousands of businesses trust Demandbase to maximize revenue, minimize waste, and consolidate their data and tech stacks – all in one platform. As a company, we’re as committed to growing careers as we are to building world-class technology. We invest heavily in people, our culture, and the community around us. We have also continuously been recognized as One of The Best Places To Work in the San Francisco Bay Area by Fortune, and One of The 60 Best Companies To Sell For by Selling Power. Our offices are located in San Francisco, New York, Austin, Seattle, India, and the United Kingdom. We are looking for a seasoned Executive Assistant to support our CEO, CFO and CHRO. This role sits at the center of how Demandbase operates. You will manage the CEO’s calendar, support board operations and represent the Office of the CEO across the company and with external stakeholders. This is a high-trust, high-judgment role. You will work closely with our executive staff, board members, investors and customers. The right person brings calm under pressure, strong written communication and a track record of anticipating needs early.

Requirements

7+ years supporting C-level executives in a fast-paced, high-growth technology environment.
Direct experience supporting a CEO is strongly preferred.
Strong fluency in Google Workspace, Slack, Zoom, Expensify, and Zip.
Comfortable picking up new tools quickly.
Ability to manage shifting priorities across multiple executives.
Ability to build systems and structures to keep work moving forward.
Ability to stay calm under pressure.
Ability to protect confidential information.
Ability to represent the Office of the CEO with poise.
Ability to move fast, stay flexible, and bring a steady presence to the team.
Ability to step in wherever the need lands.
Ability to partner with other EAs and the broader executive staff to keep the business moving.
Outstanding written and verbal communication skills.
Proactive mindset: anticipate needs, think ahead, and bring solutions when flagging issues.
Operates with judgment and ownership.
Handles competing priorities with grace.
Holds a high bar for excellence in everything.

Nice To Haves

Experience supporting a board of directors.
Experience partnering with a Chief of Staff.

Responsibilities

Provide end-to-end administrative partnership to the CEO, owning daily logistics, prep and follow-through.
Manage the full board meeting cycle, including coordinating scheduling, materials production, logistics, and travel for board members. Partner with the CFO and Legal to assemble board books, track action items, and protect confidential information.
Own complex, shifting calendars across multiple time zones, resolving conflicts with sound judgment. Build domestic and international travel itineraries and process expenses promptly and accurately.
Handle sensitive financial, personnel, and strategic information with the highest standards of professionalism and discretion.
Plan and run executive staff meetings, offsites, and company-wide events, including building agendas, capturing decisions, and driving follow-up. Partner with facilities and IT on logistics.
Build presentations and briefing materials for the CEO, coordinate cross-functional projects sponsored by the Office of the CEO, and track progress against goals.
Serve as the primary point of contact for investors, board members, customers, partners, and dignitaries visiting the CEO, coordinating visits, meals, and hospitality.
Attend executive staff meetings, document action items, drive agendas, and build strong working relationships across functions.
Work alongside leadership to stay ahead of priorities, anticipate needs, and protect their time for critical tasks.