Executive Assistant

JLL•Atlanta, GA

1d•$75,000 - $95,000•Remote

About The Position

This is a newly created Executive Assistant role designed to provide high-caliber support to a Portfolio leader within JLL's REMS Technology team. Launched as a pilot, this position explores a more flexible, modern approach to executive support—combining dedicated calendar and administrative management for a London-based leader with the capacity to flex across broader team projects and business priorities. Operating remotely with meaningful autonomy, you'll serve as a trusted partner who keeps priorities clear, deadlines met, and stakeholders aligned. This role requires someone who thrives in ambiguity, exercises sound judgment independently, and brings the professionalism and discretion expected at the executive level. If you're a proactive self-starter who excels at managing complexity across time zones while maintaining impeccable follow-through, this is an exceptional opportunity to make a tangible impact within a global organization.

Requirements

Prior experience supporting C-suite or senior leaders in fast-paced, global organizations with demonstrated success managing complex calendars and competing priorities.
Advanced proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint) and Microsoft Teams, with the ability to leverage these tools to drive efficiency.
Proven track record handling confidential and sensitive information with absolute discretion and sound judgment.
Demonstrated ability to build and sustain trust quickly with stakeholders across all organizational levels and geographies.
Flexibility to adjust working hours as needed to support a leader based in the UK, with comfort operating independently across time zones.
Strong problem-solving skills combined with a proactive, anticipatory mindset that identifies and addresses issues before they escalate.
Exceptional written and oral communication skills with the ability to represent leadership professionally and concisely in all interactions.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience using AI tools and productivity platforms to streamline workflow, automate routine tasks, and enhance efficiency.
Background supporting leaders within real estate, technology, or professional services environments.
Familiarity with project management principles and tools that support cross-functional coordination.
Experience working in remote or distributed team structures with success maintaining accountability and connection across distances.
Exposure to international business operations and cultural fluency working with stakeholders across multiple regions.
Demonstrated ability to quickly learn new systems, tools, and processes with minimal training.
Track record of taking initiative to improve processes, systems, or workflows that benefit the broader team.

Responsibilities

Own end-to-end calendar management for a Portfolio leader, proactively resolving conflicts and prioritizing competing requests using independent judgment.
Arrange comprehensive travel logistics from start to finish, ensuring seamless execution across geographies.
Prepare meeting agendas and materials, then track action items and follow-ups through to completion, holding stakeholders accountable.
Draft, manage, and triage correspondence on behalf of the leader, requiring discretion and professionalism.
Support cross-team projects and initiatives as assigned, tracking deliverables and deadlines while maintaining organized systems for open items and commitments.
Provide flexible calendar and administrative coverage across the broader team as business needs require.
Exercise judgment to identify what needs escalation versus what can be resolved directly, acting with appropriate independence and anticipating needs before they're articulated.