Executive Assistant

Koniag Government Services•PICATINNY ARS, NJ

15d•Onsite

About The Position

Koniag Emerging Technologies, LLC, a Koniag Government Services company, is seeking an Executive Assistant with a secret security clearance to support KET and our government customer at Picatinny Arsenal, NJ. This is for a future new business opportunity.

Requirements

Secret security clearance

Responsibilities

Provide a broad range of executive support to the Executive Staff of PM CAS.
Provide executive support to Executive Staff with office management responsibilities, to include care of personnel records.
Execute projects requiring research and preparation of briefing charts and other presentation materials.
Be responsible for the performance of all executive administrative support functions and associated managerial tasks for the Executive Staff.
Attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
Coordinate various meetings and appointments on several sensitive issues for Executive Staff review / approval.
Analyze the need for, and coordinate resources, personnel, services, supplies, equipment, facilities maintenance, etc. needed for effective operation of the Executive Staff suites.
Relay Executive Staff direction of tasking PM CAS staff with necessary action and follow-through to ensure timely delivery of necessary support.
Analyze the need for procedures, suggest the approach, implement the process, and inform the Executive Staff.
Support staff actions, determine status, prioritize events, and provide comprehensive status briefs to the PM and DPM, and Executive Staff, as necessary.
Develop plans and information supporting Executive Staff participation and involvement in conferences, formal and informal appearances, and presentations.
Contact proponent parties, including representatives of host governments and organizations, to identify salient and latent issues bearing on discussions, and research background to ensure the Executive Staff has full awareness.
Schedule appointments, coordinate meetings and conferences (on-site and off-site).
Make travel arrangements, rental car, hotel and flight reservations and complete travel orders / vouchers in the system of record, currently Defense Travel System (DTS).
Coordinate and facilitate video-teleconferences as required.
Develop read-ahead schedules, confirm receipt of read-ahead documents, provide pre-brief to PM and DPM, and answer specific questions pertaining to events and activities.
Handle telephone calls, messages, short-fused taskers, and office itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
Review outgoing correspondence prepared by others for consistency with policy, regulations, as well as content, grammar, punctuation, and format.
Review, update and / or advise staff on various meSpace staffing packages for compliance with AR 25-50.
Draft correspondence on a variety of topics.
May be required to handle classified materials and / or matters of confidentiality and sensitivity.
Compile a weekly Executive Summary (EXSUM) for submission to PM CAS leadership.
Support personnel may not work remotely; support shall be provided on-site 100% each week.