Executive Assistant

Brunswick Group•San Francisco, CA

10d•$90,000 - $115,000•Onsite

About The Position

Brunswick Group is looking for a highly organized and proactive individual to join our San Francisco office as an Executive Assistant. In this role, you will provide a premium level of administrative and business support to client-facing Partners. This role requires an interest in and understanding of our firm’s goals and the role of our Partners. While providing administrative support, you should also serve as a thought partner and driver of your Partners’ efforts, while working in stride with the local Office Manager and collaborating with the U.S. administrative team. This role requires onsite support Monday through Friday during standard business hours. Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners. Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise. Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally. Coordinate travel bookings and process expenses. Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed. Build strong rapport with Partners and client contacts. Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed. Prioritize and manage multiple projects simultaneously and follow through on all associated details. Participate in continuing education and training opportunities provided by the firm. Possess keen awareness of business strategies and acts as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects. Identify and execute areas of improvement and increase administrative efficiencies. Proof documents, edit presentations and assist with other preparations for Partners’ meetings. Provide support and coverage to the Office Manager or other administrative staff as needed. Maintain strong internal relationships with the U.S. and international Brunswick teams. Perform related duties as assigned.

Requirements

Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
Strong verbal and written communication skills
Strong project management experience
Detail-oriented
Ability to manage schedules seamlessly across time zones (domestic and international)
Client service orientation, exhibit discretion with confidential client matters
Work well independently and strategically as a team player
Multi-tasker who exercises keen time management skills
Resourceful, problem solver
Always maintain professionalism, specifically when dealing with senior business figures
Possess a “think on your feet” ability and showcase impeccable judgment
High emotional intelligence and strong personal impact
Take on challenges readily and bring a truly proactive approach to duties
Swift to adapt to various personalities and situations
Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

Nice To Haves

Bachelor’s Degree preferred
Experience working in a global corporate/firm setting
Communications or consulting/client services industry knowledge and business acumen
A sense of humor

Responsibilities

Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.
Coordinate travel bookings and process expenses.
Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
Build strong rapport with Partners and client contacts.
Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.
Prioritize and manage multiple projects simultaneously and follow through on all associated details.
Participate in continuing education and training opportunities provided by the firm.
Possess keen awareness of business strategies and acts as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects.
Identify and execute areas of improvement and increase administrative efficiencies.
Proof documents, edit presentations and assist with other preparations for Partners’ meetings.
Provide support and coverage to the Office Manager or other administrative staff as needed.
Maintain strong internal relationships with the U.S. and international Brunswick teams.
Perform related duties as assigned.

Benefits

Medical, Dental, and Vision insurance.
Disability insurance.
Employee assistance program.
Flexible spending account.
Health savings account.
Life insurance.
Commuter Benefits.
Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays.
Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting.
Career training and development opportunities.
Employee discounts.