Executive Assistant

Child Care of the Berkshires Inc•North Adams, MA

3d•$22 - $24•Onsite

About The Position

Child Care of the Berkshires is seeking a dependable, detail-oriented, self-motivated Executive Assistant to support the day-to-day operations of a mission-driven organization. The role works closely with the CEO, CFO, and HR Director and includes coordinating projects, solving problems, connecting with vendors and service providers, supporting leadership, handling administrative and simple billing tasks, and sending monthly billing reports. Responsibilities vary and include recurring daily, weekly, and monthly tasks as well as assignments that arise as needed. The successful candidate is professional and friendly, takes initiative, follows tasks through independently, and is comfortable with numbers and a variety of work. This is a 35-hour-per-week, non-exempt, year-round position. Some meetings and events take place outside traditional working hours. The work is performed under typical, usually quiet office conditions at a desk or workstation in North Adams, Massachusetts.

Requirements

At least 2 years of related experience.
Knowledge of sound business communication principles and correct English usage, including spelling, grammar, and punctuation.
Friendly, professional customer service and clear, effective communication in person, by phone, and by email.
Proficiency with Google Workspace and Microsoft Office, including Excel, Word, Access, and PowerPoint.
Experience using various social media platforms, with attention to design, detail, and creativity.
Strong organization, prioritization, initiative, attention to detail, and follow-through while meeting deadlines.
Ability to multitask in a fast-paced environment, adapt as situations arise, and work independently or collaboratively with diverse professionals and consumers.
Ability to maintain confidentiality and support the mission, values, and goals of Child Care of the Berkshires.
Must successfully pass a background record check.
Ability to sit, walk, stand, talk or hear; repeatedly use hands to handle and operate standard office equipment; reach with both hands; and lift up to 20 pounds.

Nice To Haves

Administrative and/or nonprofit experience.
Associate or bachelor's degree in Communications, Business Administration, or a related field.
Willingness to learn and use donor management software such as Little Green Light, Canva, Wix, and other systems as needed.

Responsibilities

Support the CEO, CFO, and HR Director in day-to-day operations.
Coordinate projects, solve problems, and help keep leadership operations running smoothly.
Communicate and build relationships with vendors and service providers.
Complete recurring daily, weekly, and monthly administrative tasks, including sending monthly billing reports.
Assist with simple billing and other administrative tasks.
Manage and prioritize varied assignments, following tasks through to completion and meeting deadlines.
Attend some meetings and events outside traditional working hours.