Executive Assistant

MongoDB•Colorado Springs, CO

3d•$57,000 - $113,000•Hybrid

About The Position

MongoDB is seeking a U.S.-based Executive Assistant to support two SVPs and one VP in its Marketing organization. The role involves managing a steady flow of requests, meetings, and travel while anticipating executive priorities and balancing the needs of multiple stakeholders. The successful candidate will engage with senior executives, navigate ambiguity, and work with discretion and autonomy. This is a hybrid position requiring in-office presence several times per month. Occasional travel may be required to support the planning and execution of executive offsites.

Requirements

At least 4 years of experience supporting executives, or other relevant experience working directly with executives.
Proficiency with Google Workspace (including Gmail, Calendar, and Docs), Microsoft Office Suite, and video conferencing tools such as Zoom.
Proven ability to manage complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs.
Demonstrated ability to plan and manage high-volume domestic and international travel.
Excellent verbal and written communication skills, with the ability to communicate clearly and professionally at all levels.
Sound judgment, discretion in handling confidential information, and a high level of integrity.
Adaptability and composure under pressure, including the ability to make decisions, reprioritize quickly, and work in a fast-paced environment.
Collaborative, proactive, feedback-driven approach; ability to take initiative, think creatively, and work independently when needed.
Willingness to work flexible hours to support global stakeholders and executive needs.

Nice To Haves

Bachelor’s degree or equivalent professional experience preferred.
Knowledge of AI tools.

Responsibilities

Provide day-to-day executive support, including proactive calendar management, prioritization, and coordination across time zones.
Anticipate scheduling conflicts, book appointments in advance, and adjust schedules to prevent last-minute disruptions.
Coordinate domestic and international travel in accordance with policy and reconcile monthly expenses accurately and promptly.
Partner with executives on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development.
Track deliverables and action items through completion, escalate blockers when needed, and follow through independently.
Plan and execute events and offsites, including gathering requirements, securing venues, and managing budgets, contracts, and payments.
Build trusted relationships across functions and levels, communicating professionally and discreetly on behalf of executives.
Take ownership of special projects and use initiative and sound judgment in ambiguous or fast-changing situations.