Executive Assistant

DSV•Charlotte, NC

7d•Onsite

About The Position

The Executive Assistant provides support to senior management by managing schedules and performing complex, confidential administrative, secretarial, analytical, and research duties. The role supports management staff, communicates with employees and external contacts on behalf of senior management, and monitors project progress to help ensure deadlines are met. The position is based at DSV's Charlotte, North Carolina location in the Solutions division.

Requirements

At least 3 years of experience as an Administrative Assistant for executive-level management.
Associate degree or an equivalent combination of education and work experience.
Willingness to work evenings and weekends as needed.
Ability to work in unregulated warehouse temperatures during warmer and colder months, which can range from mild to moderate.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
English reading, writing, and verbal skills.
Intermediate mathematical skills.
Effective communication skills across modes, demonstrating a high level of professionalism.
Ability to multitask and perform general administrative duties.
Ability to complete work with limited supervision.
Ability to assess the validity and applicability of prior or similar experiences and evaluate options in circumstances not covered by procedures.
Strong business writing skills.
Strong reading and math skills, with focused attention to detail.

Nice To Haves

5 years of experience as an Administrative Assistant for executive-level management.
Bilingual English and Spanish reading, writing, and verbal skills.

Responsibilities

Provide advanced, diversified, confidential secretarial and administrative support to senior management.
Prepare correspondence and reports.
Screen telephone calls and visitors.
Schedule appointments, meetings, and travel itineraries.
Provide administrative support to management staff.
Collect, compile, and analyze complex and confidential data and information.
Stay informed about organizational policies and practices, operations, and personnel.
Make independent decisions within established guidelines regarding planning, organizing, and scheduling work.
Monitor project progress to ensure compliance with deadlines.
Create and disseminate communications and reports.
Greet scheduled visitors and guests when needed.
Communicate with employees, customers, suppliers, and others on behalf of senior management.
May cross-train in other administrative staff functions to support the site and contribute to associate development.
Perform other duties as assigned.
Work overtime as dictated by business, whether mandatory or voluntary.