Executive Assistant

Altana•New York, NY

18h•$115,000 - $125,000•Hybrid

About The Position

Altana is seeking an Executive Assistant to provide dedicated administrative support to its Growth leadership team. The role manages complex calendars, coordinates travel, oversees expenses, and helps ensure the team’s operations run smoothly and efficiently. The Executive Assistant serves as a reliable partner, balances competing priorities with sound judgment, and handles sensitive information with discretion. The position also coordinates meetings across international time zones, arranges executive travel, manages relationships with internal and external stakeholders, plans events, and provides backup coverage for other executive assistants and support staff. The role is based onsite in Brooklyn, New York, until a planned office relocation to Midtown Manhattan in summer 2027. Candidates must be within commuting distance of both locations and willing to work onsite at least three days per week.

Requirements

At least 5 years of Executive Assistant experience supporting multiple senior leaders, preferably in a fast-paced, high-growth organization.
Strong organizational skills and demonstrated ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail.
Exceptional verbal and written interpersonal and communication skills, with the ability to engage diverse stakeholders at all organizational levels.
Proactive, solutions-oriented approach; ability to anticipate executive needs and independently address issues.
Strong discretion, judgment, and professionalism when managing confidential and sensitive information.
Advanced proficiency with Google Suite, Slack, Microsoft Office (Word, Excel, PowerPoint, Outlook), and Apple products.
Strong collaboration skills across departments to align on objectives.
Demonstrated ability to work across multiple workstreams and prioritize tasks and requests.
Comfort using AI tools such as ChatGPT and Claude to work more efficiently.
Must be within commuting distance of the current Brooklyn office and future Midtown Manhattan office, and willing to work onsite at least three days per week.

Nice To Haves

Experience at a high-growth technology startup.
Experience supporting sales or go-to-market teams.
Experience planning conferences, offsites, or customer events.

Responsibilities

Manage and coordinate complex calendars for the Growth team, proactively resolving conflicts, prioritizing engagements, and communicating with stakeholders.
Arrange internal and external meetings across international time zones, including logistics, agendas, materials, and follow-ups.
Organize and manage executive travel itineraries, including transportation, accommodations, stakeholder coordination, event participation, and meals; respond to last-minute changes.
Process and manage executive expense reports accurately and promptly, ensuring compliance with company policies and efficient reimbursement.
Serve as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally.
Plan and execute internal and external events, coordinating with stakeholders on concepts, vendors, budgets, and logistics.
Provide coverage for other executive assistants and support staff as needed.

Benefits

Flexible Time Off policy.
Paid parental leave: 14 weeks for non-birthing, adoptive, and foster parents and up to 26 weeks for birthing parents, paid at 100% of base salary.
Medical, vision, and dental benefits with employer contributions; the high deductible health plan is fully employer-paid for employees, with an employer contribution to a Health Savings Account.
Flexible Spending Account option.
Life, short- and long-term disability, and AD&D insurance coverage at no cost to employees.
Fidelity 401(k) retirement savings program.
Commuter benefits for public transit or parking.
Free premium Calm subscription.
Pet insurance and/or Total Pet veterinary service and telehealth discount plan.
Employee Assistance Program with confidential personal support.
Dependent Care Flexible Spending Account.
Competitive equity grants are included in the majority of full-time offers.
Role-dependent discretionary bonus or variable compensation plan.