Executive Assistant

City of New York•New York, NY

8d•$61,656 - $88,041•Onsite

About The Position

The Department of Design & Construction is seeking an Executive Assistant for the Commissioner's Office to provide administrative and operational support to the Office of the Commissioner. Reporting to the Senior Executive Assistant to the Commissioner, this position serves as the primary administrative backup for the Commissioner's Office and supports the day-to-day operations of the office. The Executive Assistant will coordinate office operations by handling incoming calls and correspondence, managing shared office responsibilities, scheduling meetings on behalf of office staff as needed, tracking assignments, maintaining records, and assisting with general administrative functions. The position will also serve as the Technology & Innovation (T&I) Liaison, including opening and tracking service tickets, coordinating new hire technology requests, and maintaining office equipment and technology records. In addition, this position will serve as the Employee Engagement Coordinator for the agency by assisting with the planning, coordination, and execution of employee engagement initiatives, recognition programs, wellness activities, and agency-wide events. The Executive Assistant will coordinate event logistics, communicate with vendors and internal stakeholders, manage event materials, track participation, and provide administrative support for engagement programs that foster a positive workplace culture. The Executive Assistant will also provide administrative support to the Senior Executive Assistant and the Commissioner's Office leadership team, as assigned, and perform other related duties to ensure the efficient operation of the office.

Requirements

Current DDC employee who is permanent in the Principal Administrative Associate title or reachable on the Principal Administrative Associate list for open-competitive exam #1128.
A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above.
A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above.
Education and/or experience equivalent to the above.
Must possess one year of administrative or supervisory experience as described in '1' above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Responsibilities

Coordinate office operations by handling incoming calls and correspondence.
Manage shared office responsibilities.
Schedule meetings on behalf of office staff as needed.
Track assignments and maintain records.
Assist with general administrative functions.
Serve as the Technology & Innovation (T&I) Liaison, including opening and tracking service tickets, coordinating new hire technology requests, and maintaining office equipment and technology records.
Serve as the Employee Engagement Coordinator for the agency by assisting with the planning, coordination, and execution of employee engagement initiatives, recognition programs, wellness activities, and agency-wide events.
Coordinate event logistics, communicate with vendors and internal stakeholders, manage event materials, and track participation for engagement programs.
Provide administrative support for engagement programs that foster a positive workplace culture.
Provide administrative support to the Senior Executive Assistant and the Commissioner's Office leadership team, as assigned.
Perform other related duties to ensure the efficient operation of the office.