Executive Assistant, xScale

Equinix • Denver, CO

22d

About The Position

We are seeking a talented and enthusiastic professional for the role of Executive Assistant, xScale to support the Managing Director and xScale leadership team. Our successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities daily.

Requirements

• 5+ years’ work experience performing tasks similar to those listed above in a global corporate environment
• 3+ years supporting senior executives
• Advanced proficiency in Microsoft applications, including Word, Excel, PowerPoint, and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
• Demonstrate strong analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Ability to build and maintain positive and productive inter-departmental working relationships
• Strong sense of customer focus and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment
• Highly resourceful and proactive
• Excellent time management skills with a proven ability to meet deadlines.

Nice To Haves

• Experience working in a culturally diverse and global company preferred

Responsibilities

• Manage demanding calendar and travel schedules and routinely plan, coordinate, and schedule meetings across multiple time zones, including meeting logistics and the resolution of schedule conflicts promptly with cross-functional support staff
• Act as the point of contact between the supported executives and internal or external colleagues
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare and ensure timely completion of expense reports
• Manage purchase orders and facilitate approval of invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
• Plan and organize special events, coordinating all logistics from venue, catering, AV/video conferencing support
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Manage global level communications distribution lists, email, and other correspondence
• Serve as a liaison between senior leadership, their direct reports, and front-line team
• Other ad hoc duties as assigned

Benefits

• As an employee, you become important to Equinix’s success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we’re providing you with the best package possible. So, wherever you are in your career and life, you’ll be able to enhance your experience and bring your whole self to work.
• Employee Assistance Program: An Employee Assistance program is available to all employees.
• US Benefits: - Insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members.
• - Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future.
• - Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge.
• Eligibility requirements apply to some benefits. Benefits are subject to change and may be subject to specific plan or program terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees