Eastside Executive Assistant XPM

Northwest Gospel Church•Vancouver, WA

13d•$17 - $23•Onsite

About The Position

The Executive Assistant to the Executive Pastor of Ministries (XPM) assists the XPM’s assignment to provide oversight, direction, and management of the ministries of NGC Eastside and its personnel. As such, the Executive Assistant supports the XPM and provides support to the ministries and membership of NGC as assigned. This individual works hard to not only fulfill tasks and complete assigned projects, but also helps create an engaging atmosphere and pleasant working environment for the entire NGC Eastside team. Given the breadth of the XPM’s responsibility, this role must be able to engage a variety of ministry areas and the people who serve them. This is an hourly position, initially anticipated to require approximately 24–28 hours/week, and can be distributed across Monday–Thursday as agreed upon, provided participation in key staff meetings (currently Monday and Tuesday mornings) is maintained. Flexibility is important in this role, including occasional evenings or Saturday meetings, trainings, or ministry events. Weekly hours may be adjusted accordingly to accommodate these occasions.

Requirements

High level of spiritual maturity, with a commitment to and track record of confidentiality and ministry-minded sensitivity
Discretion, perseverance, patience, sense of humor, team spirit, and genuinely caring
Persuasive interpersonal skills adaptable to a variety of personalities and situations
Professional-level skills and experience with people, office and administrative work
Ability to communicate verbally and in writing
Basic proofreading and editing capabilities
Loyalty to God, the mission of Jesus, the XPM, his wife and family, and the members of Northwest Gospel Church
A clear testimony of faith in Jesus and a vital growing personal relationship with Him.
A member at Eastside, regularly attending while embracing the mission and vision of NGC
This position requires a strong presence on Sundays before and after services to recruit and support volunteers.
Detail-oriented with high standards of excellence, accuracy, and timeliness
Discretion, perseverance, patience, sense of humor, team spirit, and genuinely caring.
Professional in appearance and communication
Maintain confidentiality with regard to office and church information
Teachable and eager to learn
A servant’s heart
Solution-oriented
Relates well with a diverse group of people in a variety of settings
Manage and diffuse difficult situations with composure and professionalism
An “Ideal Team Player” (humble, hungry, smart)
Comfortable and growing in IT skills including Microsoft Office, Google Suite, Planning Center, and other platforms

Nice To Haves

Humility, a desire to continually improve, and a passion to see the church thrive and engage its mission

Responsibilities

Overseeing the XPM’s calendar, meeting requests, and other elements of office organization.
Regularly meeting with the XPM to assess needs and upcoming priorities
Providing the XPM with requests, essential information, and decision-making timetables.
Managing small communication / giving minor directives guarding access of time and communication that is ‘sideways energy’ or ‘out of time’
Managing various data points relevant to XPM’s scope of leadership including spreadsheets that give a big picture overview of attendance, income, or vision-related metrics, as well as other office management— documentation, elder information, paperwork, receipt reconciliation, vacation time (both XPM & staff), filing, agendas, and leadership development materials
Coordinating details for meetings and leadership events, scheduling itineraries for conferences/trips, organizing hospitality for guests and leadership events as assigned.
Helping move all content from the XPM to ‘final format’ (editing, formatting, printing, distribution, etc.)
Managing the general rhythms of XPM office (food, water, coffee, mail, etc.)
Keeping track of ministry leaders and equipping them for the work of ministry
Working with the NGC Eastside office staff to make sure ministries are well-equipped
Filtering new ministry requests to the proper place
Managing communication, including staff meeting notes, regular email, etc.
Addressing questions from staff in lieu of and in conjunction with the XPM
Providing some administrative support to other members of the Adult Discipleship Team as assigned by the XPM
Coordinating the XPM’s communications with Elders and Deacons
Maintaining a supportive and friendly office environment that serves members and their needs well
Overseeing the administrative aspects of the membership process, including scheduling XPM interviews, communication with other elders, membership covenants, and other aspects of the workflow
Keeping updated records of membership, shepherding oversight, etc.
Directing member requests to appropriate team leaders
Maintaining information concerning the needs of members for pastoral care
Managing other workflows as assigned