Executive Assistant, VP, Supply Chain (Hybrid)
About The Position
In this role, you will provide support to VP, Supply Chain Planning in calendaring, travel, expenses, budgets, along with management and oversight of special projects, as needed. You will also coordinate and lead onsite events for the Austin Supply Chain Operations organization. To perform these tasks effectively, you will become familiar with the products, people, and organizational dynamics within Cisco. You will understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources, and other needs from your executive. You will be responsible for figuring out when to refer matters to others, and to whom they should be referred. You will be responsible for ensuring accurate disposition, and making sure nothing goes unresolved. We’re looking for someone who will engage with the team and build community throughout the team in Austin.
Requirements
- 4+ years’ experience in administrative environment.
- A minimum of 2 years of experience supporting a principal who was at the director level or above.
- Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Experience in calendar management, planning meetings and coordinating travel.
- Onsite in Austin office 2-3 days per week.
Nice To Haves
- Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and suppliers.
- Collaborative style, with excellent teamwork.
- Champions improvements. Solves problems and makes decisions
- Past work experience in the high-tech industry is desired.
- Associates degree
Responsibilities
- Manages VP's calendar by prioritizing schedules and meetings. You may decide who gets on the calendar, which meetings are attended, and who can attend in their place.
- Assists VP in planning and organizing meetings by taking ownership for assembling the agenda as needed, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
- Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
- Provides analytical support to assist leaders on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
- Lead and support onsite event execution as needed. Role will vary from program to program but may include supplier visit support, general in person office support, program logistics and communications as needed.
Benefits
- medical, dental and vision insurance
- a 401(k) plan with a Cisco matching contribution
- paid parental leave
- short and long-term disability coverage
- basic life insurance
- 10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco
- 16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees (non-exempt)
- flexible vacation time off program (exempt)
- 80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next
- Additional paid time away may be requested to deal with critical or emergency issues for family members
- Optional 10 paid days per full calendar year to volunteer
- annual bonuses
- performance-based incentive pay
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
