Executive Assistant, VP, Product Management - Cisco Spaces (Hybrid)

Cisco • San Francisco, CA

1d • $99,300 - $131,800 • Hybrid

About The Position

The Executive Assistant, VP, Product Management role supports a VP and 3 Directors within Cisco Spaces, a rapidly growing product at Cisco focused on helping organizations optimize people, buildings, and things interaction. This role is crucial for managing complex schedules, coordinating high-level engagements, and ensuring seamless operations for executive leadership. The team is described as cognitively diverse, with high standards but a strong culture of support and collaboration, offering significant ownership and growth opportunities.

Requirements

• 4+ years’ experience in administrative environment.
• A minimum of 2 years of experience supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• High-energy with a passion for thinking bigger and broader than the role itself.
• Strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions.
• Outstanding attention to detail and the ability to handle confidential information.
• Enjoy a collaborative environment, committed to improvement, solve problems and make decisions.
• Ability to work PST hours.
• Must be able to be onsite as needed in San Francisco.

Nice To Haves

• Past work experience in the high-tech industry is desired.
• Prior Cisco experience preferred.
• Associates degree.

Responsibilities

• Handle VP's calendar by prioritizing schedules and meetings, potentially deciding who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
• Coordinate event speaking engagements by maintaining a list of VP’s engagements and working with the communications team to ensure content needs are understood and met.
• Assist VP in planning and organizing meetings, including assembling agendas, selecting locations, managing meeting technology, and handling all other meeting logistics.
• Prepare meeting briefing documents, take and disseminate notes, and formulate post-meeting action item lists.
• Build travel packs for international trips and large domestic events, combining event information, travel logistics, and customer/team asks.
• Act as a proxy for communications and approvals as authorized by the VP, answering general questions and referring routine matters to appropriate parties.
• Take initiative to resolve issues within specified policies and guidelines, and mentor administrative community members on problem-solving.
• Determine when executive action is required and supply recommendations where appropriate.
• Make in-depth global travel arrangements for the VP, optimizing travel and itineraries while handling Cisco expenses.
• Work with airlines directly to accommodate Global Services benefits for upgrades whenever available.
• Provide analytical support to executives on special projects, including researching issues, analyzing problems, compiling data, and preparing reports.
• Prepare and brief itineraries for large Corporate Events such as GSX, and accompany the VP for executive support.
• Handle sensitive and confidential matters and materials professionally.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan with a Cisco matching contribution
• Paid parental leave
• Short-term disability coverage
• Long-term disability coverage
• Basic life insurance
• 10 paid holidays per full calendar year
• 1 floating holiday for non-exempt employees
• 1 paid day off for employee’s birthday
• Paid year-end holiday shutdown
• 4 paid days off for personal wellness
• 16 days of paid vacation time per full calendar year (non-exempt)
• Flexible vacation time off program (exempt)
• 80 hours of sick time off provided on hire date and each January 1st thereafter
• Up to 80 hours of unused sick time carried forward
• Additional paid time away may be requested to deal with critical or emergency issues for family members
• Optional 10 paid days per full calendar year to volunteer
• Annual bonuses (for non-sales roles)
• Performance-based incentive pay (for sales roles)
• Grants of Cisco restricted stock units

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree