Executive Assistant, VP, Product Management - Cisco Spaces (Hybrid)

Cisco•San Francisco, CA

10h•Hybrid

About The Position

The Executive Assistant will support a VP and 3 Directors within Cisco Spaces, a rapidly growing product at Cisco focused on helping organizations optimize how people, buildings, and things interact. This role requires a forward-thinking, professional, and approachable demeanor with outstanding communication skills and good judgment. The ideal candidate will be highly organized, proactive, and capable of managing a demanding workload in a dynamic environment. This position offers significant ownership and support for professional growth.

Requirements

4+ years of experience in an administrative environment.
A minimum of 2 years of experience supporting a principal who was at the director level or above.
Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Experience in calendar management, planning meetings, and coordinating travel.
Excellent verbal and written communication skills, including the ability to connect with all levels of Executive/Senior staff and clients.
Strong interpersonal skills.
Independent judgment.
Utmost integrity.
Ability to balance both strategic and tactical actions.
Outstanding attention to detail.
Ability to handle confidential information.
Commitment to improvement.
Problem-solving skills.
Decision-making skills.

Nice To Haves

Past work experience in the high-tech industry is desired.
Prior Cisco experience preferred.
Associates degree.

Responsibilities

Handle VP's calendar by prioritizing schedules and meetings, potentially deciding who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
Coordinate event speaking engagements by maintaining a list of VP’s engagements and working with the communications team to ensure content needs are met.
Plan and organize meetings by assembling the agenda, location, and meeting technology, and preparing briefing documents, taking notes, and formulating post-meeting action items.
Prepare travel packs for international and large domestic events, combining event information, travel logistics, and customer/team requests.
Act as a proxy for communications and approvals as authorized, answer general questions, refer routine matters, and follow up on completion.
Take initiative to resolve issues within specified policies and guidelines, and mentor administrative community members on problem-solving.
Identify when executive action is required and supply recommendations.
Make in-depth global travel arrangements for the VP, considering optimum travel arrangements and itineraries, and handling Cisco expenses.
Work with airlines directly to accommodate Global Services benefits for upgrades.
Provide analytical support to executives on special projects, including researching issues, analyzing problems, compiling data, and preparing reports.
Prepare and brief itineraries for large corporate events and accompany the VP for executive support.
Handle sensitive and confidential matters and materials professionally.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) plan with Cisco matching contribution
Paid parental leave
Short-term disability coverage
Long-term disability coverage
Basic life insurance
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday
Paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation time per full calendar year (non-exempt employees)
Flexible vacation time off program (exempt employees)
80 hours of sick time off provided on hire date and each January 1st thereafter
Up to 80 hours of unused sick time carried forward
Additional paid time away may be requested for critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
Annual bonuses (for non-sales roles)
Performance-based incentive pay (for sales roles)
Grants of Cisco restricted stock units