Executive Assistant & Trustee Liaison

The Nature Conservancy•GEO / Remote - Ohio, OH

6d•$71,500 - $75,000

About The Position

The Executive Assistant & Trustee Liaison is a strategic and operational partner who provides high-level administrative, fundraising, and governance support to the Director of Development while serving as the primary liaison to the Board of Trustees. Acting as the central point of coordination for trustee engagement, this role manages the Board experience—from planning and executing meetings and events to supporting governance processes and committee work—ensuring a seamless, high-quality experience for Trustees, Emeritus Trustees, and affiliated committees or working groups. This position leads the strategic vision, planning, and execution of Board operations, including developing agendas, coordinating committee activities, and overseeing logistics for meetings, field trips, orientations, and special events. It ensures adherence to governance standards and supports nominating and onboarding processes while maintaining accurate documentation, meeting minutes, and trustee records. A key responsibility is managing and producing polished Board materials, including pre-reads, presentations, and post-meeting deliverables, all of which meet organizational standards. Working in close partnership with the Director of Development, State Director, and senior leadership, the Executive Assistant & Trustee Liaison aligns trustee engagement with broader fundraising and organizational priorities. The role supports leadership fundraising efforts by coordinating high-priority initiatives, preparing briefings and materials, tracking progress, and facilitating donor and partner engagement. It also contributes to donor relations through correspondence, acknowledgments, responses to inquiries, and stewardship activities. In addition, the role provides comprehensive executive support, including calendar and travel management, meeting preparation, correspondence drafting, and special project coordination. The position anticipates needs, manages competing priorities, and serves as a trusted resource to leadership. It also develops and refines processes, systems, and tools—leveraging platforms such as CRM and project management systems—to improve efficiency, track metrics, and enhance team effectiveness. Combining discretion, sound judgment, and a high level of professionalism, the Executive Assistant & Trustee Liaison plays a critical, highly visible role in ensuring cohesive volunteer leadership experiences, strong governance practices, and effective advancement of fundraising and organizational goals.

Requirements

Bachelor's degree and 3 years related experience or equivalent combination.
Experience generating reports and analyzing and interpreting data.
Experience managing the schedule and contacts of a senior leader.
Experience with database management.
Experience working across departments.
Valid driver's license and compliance with TNC's Auto Safety Program.
Completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Nice To Haves

Strong experience in providing direct support to the Director of Development and Development team.
Exceptional communication and collaboration skills.
Experience designing, organizing, and directing high level administrative tasks.

Responsibilities

Provide high-level administrative, fundraising, and governance support to the Director of Development.
Serve as the primary liaison to the Board of Trustees.
Manage the Board experience, including planning and executing meetings and events.
Support governance processes and committee work.
Lead the strategic vision, planning, and execution of Board operations.
Develop agendas, coordinate committee activities, and oversee logistics for meetings, field trips, orientations, and special events.
Ensure adherence to governance standards.
Support nominating and onboarding processes for Trustees.
Maintain accurate documentation, meeting minutes, and trustee records.
Manage and produce polished Board materials, including pre-reads, presentations, and post-meeting deliverables.
Align trustee engagement with broader fundraising and organizational priorities in partnership with leadership.
Support leadership fundraising efforts by coordinating high-priority initiatives, preparing briefings and materials, tracking progress, and facilitating donor and partner engagement.
Contribute to donor relations through correspondence, acknowledgments, responses to inquiries, and stewardship activities.
Provide comprehensive executive support, including calendar and travel management, meeting preparation, correspondence drafting, and special project coordination.
Anticipate needs, manage competing priorities, and serve as a trusted resource to leadership.
Develop and refine processes, systems, and tools to improve efficiency, track metrics, and enhance team effectiveness.
Ensure cohesive volunteer leadership experiences, strong governance practices, and effective advancement of fundraising and organizational goals.