Executive Assistant - Tribal Council

Kenaitze Indian Tribe • Kenai, AK

22h

About The Position

Provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions: answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council. It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Requirements

• Associate's Degree in business, management, communications or related field, or a combination of education and experience in a related field may be substituted for a degree
• One year (1) of executive level administrative experience
• One year (1) of office management experience
• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire
• Must be a Public Notary or obtain within 90 days of hire
• Must exercise extreme discretion and follow confidentiality policies and regulations
• Must ensure quality communication when addressing the needs of Council, Tribal Members and staff in a professional manner
• Must be self-motivated with a positive approach with Council, Tribal Members and staff
• Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines
• Must be able to type 50 wpm
• Must have strong writing, editing, proofreading, layout and design skills
• Must have excellent customer service and listening skills
• Must demonstrate the willingness to learn the language, culture and history of the Dena'ina people
• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Ability to work independently as well as collaboratively
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

Nice To Haves

• Knowledge and experience working with tribes and/or native corporations
• Knowledge and experience working with cultural diversities

Responsibilities

• Provides written notification to Tribal Council Members when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council
• Coordinates Tribal Council to Tribal Community communications, i.e., flowers, recognition of Tribal Members, and events
• Prepares documents and correspondence for the Tribal Council's review, signature and distribution
• Responsible for all Tribal Council meetings at the direction of the Tribal Council Office Manager, including but not limited to preparation, agendas, drafting minutes and redlining
• Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, Committees, Boards, Commissions and Ad Hoc meetings as assigned
• Assists with the organization and updates of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention
• Provide assistance to all Tribal Council Members as needed including but not limited to preparing and delivering materials, coordination of onsite and offsite meetings, travel and completion of Trip Summary Reports
• Shall maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis
• Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees