Executive Assistant - Treasury

Vantive • Deerfield, IL

7d

About The Position

The Executive Assistant plays a meaningful role on the Treasury team, providing dedicated support to executives as well as providing support for their team members and function as a whole. You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities.

Requirements

• HS Diploma required; Associates' degree or professional certification preferred
• 3+ years of experience at Executive Assistant or comparable level
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems.
• Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Can-do attitude, take charge mentality, demonstrate flexibility and tenacity to overcome ambiguous situations.
• Able to maintain information in a confidential manner.
• Outlook calendar management/scheduling skills
• Experience using Concur for travel and expense report preparation, submission and reconciliation.
• Highly proficient in invoice/PO processing
• Strong knowledge of Teams and other video conferencing tools.

Responsibilities

• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex PowerPoint presentations.
• Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department purchase orders.
• Apply and implement internal policies and provide training as needed.
• Support Treasury, Accounting and Internal Audit department.
• Treasury tasks will include recording and depositing checks received via mail, and distributing relevant information to tax and accounting teams.
• PowerPoint skills to create/update/modify presentations.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
• Provide support and expertise on MS Office Suite (Word, Excel, PowerPoint and Outlook)
• Learns and adopts new technology and adapts to shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested.
• Clear, collaborative communications with executive administrative staff.

Benefits

• medical coverage
• dental coverage
• vision coverage
• basic life insurance
• accident insurance
• short-term disability insurance
• long-term disability insurance
• business travel accident insurance
• Aon Pooled Employer Plan (“Aon PEP”)
• Vantive’s 401(k) retirement savings plan
• Flexible Spending Accounts
• educational assistance programs
• paid holidays
• paid time off ranging from 20 to 35 days based on length of service
• family and medical leaves of absence
• paid parental leave
• commuting benefits
• Employee Discount Program
• Employee Assistance Program (EAP)
• childcare benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED