Executive Assistant to the Vice President for Communications

Colorado Mesa University•Grand Junction, CO

4d•$55,000 - $60,000•Onsite

About The Position

The Department of Marketing and Communications is a strategic partner to CMU’s academic and administrative units. We offer solutions for the university’s marketing and communication needs and advance the university’s internal and external relationships through brand building, story telling and content creation. The Executive Assistant to the Vice President for Marketing and Communications has the following processes that are owned and those to which they will contribute: Core Process Owned: Personal Assistant to Vice President Department Administrative Support Interdepartmental Liaison Office Management Calendar and Scheduling Management Core Processes Contributor: Project Management and Special Project Assignments Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Bachelor’s degree from an accredited college or university
Experience in an administrative or executive assistant role
Demonstrated experience handling confidential information with the utmost discretion and professionalism
Proven ability to multi- task with critical deadlines with minimal or no direction
Ability to interact professionally with faculty, staff, students, and external stakeholders
Advanced knowledge of office software
Ability to read, analyze and interpret general written materials, professional journals, technical procedures, or government regulations.
Ability to write reports and prepare and conduct verbal and visual presentation of materials.
Ability to effectively present information and respond to questions from top management, public groups, and board of directors.
Strategic and analytical reasoning skills are necessary.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Strong communication skills to work effectively with team members withing and outside the department.
Ability to analyze processes and systems and determine steps for continuous improvement in how the department performs its administrative functions
Regularly demonstrating emotional intelligence to facilitate good relationships and a positive working environment
Ability to learn and proficiently use department-specific and institutional software applications for administrative functions
Take a leadership role in creating an office environment that is warm, responsive and accountable to other campus stakeholders
Exceptional ability to manage multiple tasks, prioritize effectively, and meet deadlines
Flexible and able to adjust to changing priorities and demands
Capability to anticipate needs, resolve issues proactively, and make decisions

Nice To Haves

Experience working with students from diverse backgrounds
Demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.