Executive Assistant to the Vice Deans

UNC-Chapel Hill•Chapel Hill, NC

2d•Hybrid

About The Position

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC -Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station. The Executive Assistant’s (EA) primary responsibility is to provide executive support to the three Vice Deans in the School of Data and Information Sciences ( SDIS ) at UNC -Chapel Hill. In this role, the EA will spend the majority of their time providing high level calendar and operational support to these Vice Deans. In addition to coordinating the administrative functions related to projects, this person will ensure that the assignments, requests, and commitments of the executives they support are accurate, of high quality, and deadline driven. The EA may also be responsible for management and triage of email communications for at least two of the three Vice Deans. This person will also work closely with other School leaders and will be the liaison between the executives and University leaders and staff. This individual serves as a key liaison to the Dean’s Office team, communicating, helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities. This person will be responsible for independent problem solving, answering questions, providing information, and acting on behalf of the executive(s) when appropriate. The EA must be able to work within a highly functioning team and provide informational support to all team members.

Requirements

High level calendar and operational support skills.
Ability to coordinate administrative functions related to projects.
Skill in ensuring accuracy, quality, and deadline adherence for executive assignments.
Experience in managing and triaging email communications.
Ability to work closely with School leaders.
Liaison skills between executives and University leaders/staff.
Key liaison skills with Dean's Office team.
Independent problem-solving abilities.
Ability to answer questions and provide information.
Capability to act on behalf of executives when appropriate.
Ability to work within a highly functioning team.
Ability to provide informational support to team members.

Responsibilities

Provide executive support to the three Vice Deans in the School of Data and Information Sciences (SDIS).
Provide high-level calendar and operational support to the Vice Deans.
Coordinate administrative functions related to projects.
Ensure assignments, requests, and commitments of executives are accurate, high quality, and deadline-driven.
Manage and triage email communications for at least two of the three Vice Deans.
Work closely with other School leaders.
Serve as a liaison between the executives and University leaders and staff.
Act as a key liaison to the Dean’s Office team, communicating, aligning work, and ensuring smooth exchange of information and coordination of schedules and priorities.
Handle independent problem-solving, answering questions, providing information, and acting on behalf of the executive(s) when appropriate.
Provide informational support to all team members within a highly functioning team.