Vice Chancellor Academic Affairs at Houston TX / Locals Only

Firstnet Global•Houston, TX

3d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to the Vice Chancellor of Academic Affairs in Houston, Texas. The role requires a local candidate and includes managing a highly active calendar, preparing expense reports and correspondence, arranging detailed travel plans, and compiling documents for travel-related meetings. The Executive Assistant coordinates and protects the Vice Chancellor’s schedule, communicates on the Vice Chancellor’s behalf, researches and follows up on incoming issues, and supports clear communication between the office and internal constituents. The position also monitors the Office of Academic Affairs budget and handles other reasonably related duties as assigned. The successful candidate will be highly organized, discreet, adaptable, and able to manage competing priorities and deadlines while maintaining professionalism and a positive attitude. The role requires proficiency with Microsoft Office, strong communication and interpersonal skills, sound judgment, and the ability to work flexible office hours as needed.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks seamlessly.
Strong interpersonal skills and ability to build relationships with staff, board members, and external partners.
Proactive problem-solving approach and strong decision-making capability.
Emotional maturity.
Ability to work effectively both as a team member and independently.
Proven ability to handle confidential and highly sensitive information with discretion and professionalism.
Adaptability to competing demands and commitment to a high level of customer service and responsiveness.
Demonstrated ability to achieve high performance goals.
Proficiency with Microsoft Office products.
Ability to plan and manage multiple projects effectively.
Ability to work under pressure and meet deadlines while maintaining a positive attitude, patience, and poise.
Ability to work flexible office hours to meet the needs of the position.
Must be local to Houston, Texas.

Responsibilities

Manage the Vice Chancellor of Academic Affairs’ calendar and appointments.
Prepare expense reports and confidential correspondence.
Arrange complex travel plans, itineraries, and agendas, and compile documents for travel-related meetings.
Coordinate and monitor the Vice Chancellor’s schedule, serving as a gatekeeper and facilitating appropriate access.
Communicate internally and externally on behalf of the Vice Chancellor regarding System Office initiatives.
Research, prioritize, and follow up on incoming issues and concerns, including sensitive or confidential matters; determine appropriate action, referral, or response.
Support smooth communication between the Vice Chancellor’s office and internal constituents.
Keep the Vice Chancellor informed of upcoming commitments and responsibilities and follow up as appropriate.
Draft letters and correspondence and complete other deliverables that support the Vice Chancellor.
Prioritize competing needs and drive projects to completion, often under deadline pressure.
Monitor budget expenditures for the Office of Academic Affairs.
Perform other reasonably related duties as assigned.