Vice Chancellor Academic Affairs at Houston TX / Locals Only

FIRSTNET GLOBAL LLC•Houston, TX

3d•Onsite

About The Position

The Executive Assistance Vice Chancellor Academic Affairs provides broad administrative support to the Vice Chancellor Academic Affairs. The role manages a highly active calendar, prepares expense reports and correspondence, arranges detailed travel plans and related documents, and helps ensure the Vice Chancellor’s schedule and commitments are managed effectively. It serves as a gatekeeper and communication bridge between the Vice Chancellor’s office and internal and external constituents, including on System Office initiatives. The position researches and follows up on incoming issues, including sensitive or confidential matters; keeps the Vice Chancellor informed of upcoming responsibilities; supports deliverables through drafting and other hands-on assistance; prioritizes competing needs and deadlines; and monitors the Office of Academic Affairs’ budget expenditures. Other reasonably related duties may be assigned. The role is based in Houston, Texas, and requires local candidates. Flexible office hours may be needed to meet the position’s needs.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills, attention to detail, and ability to seamlessly perform and prioritize multiple tasks.
Strong interpersonal skills and ability to build relationships with staff, board members, and external partners.
Proactive problem-solving approaches and strong decision-making capability.
Emotional maturity.
Ability to be a resourceful team player and work effectively independently.
Proven ability to handle confidential information with discretion, adapt to competing demands, and provide a high level of customer service and responsiveness.
Demonstrated ability to achieve high-performance goals.
Proficiency with Microsoft Office products.
Ability to plan and manage multiple projects effectively.
Ability to handle highly sensitive information with absolute confidentiality and professionalism.
Ability to work under pressure and meet deadlines while maintaining a positive attitude, patience, poise, and a good sense of humor.
Ability to work flexible office hours to meet the needs of the position.
Must be local to Houston, Texas.

Responsibilities

Manage the Vice Chancellor Academic Affairs’ active calendar and appointments.
Complete expense reports and compose and prepare correspondence, including confidential correspondence.
Arrange complex travel plans, itineraries, and agendas, and compile documents for travel-related meetings.
Coordinate and monitor the Vice Chancellor’s schedule, serving as a gatekeeper and facilitating appropriate access to the Vice Chancellor’s time and office.
Communicate directly, and on behalf of the Vice Chancellor, internally and externally about System Office initiatives.
Research, prioritize, and follow up on issues and concerns addressed to the Vice Chancellor, including sensitive or confidential matters; determine appropriate action, referral, or response.
Support smooth communication between the Vice Chancellor’s office and internal constituents while maintaining credibility, trust, and support.
Keep the Vice Chancellor informed about upcoming commitments and responsibilities and follow up as appropriate.
Draft letters and correspondence and complete other deliverables that facilitate the Vice Chancellor’s work.
Prioritize conflicting needs, handle matters proactively, and follow projects through to completion, often under deadline pressure.
Monitor budget expenditures for the Office of Academic Affairs.
Perform other reasonably related duties as assigned.