Executive Assistant to the Superintendent

NYOS Charter School • Austin, TX

2d • Onsite

About The Position

The Executive Assistant to the Superintendent operates as a strategic partner to senior leadership, exercising a high degree of judgment, confidentiality, and initiative. This position exists to enhance the efficiency and effectiveness of the Superintendent by managing complex administrative functions, providing executive-level support, and leading coordination of key internal and external priorities. This is a professional, exempt-level role requiring independent decision-making aligned with the goals of NYOS Charter School and the strategic direction of its leadership team.

Requirements

• Demonstrated ability to work independently, prioritize multiple tasks, and make informed decisions with minimal supervision
• Strong organizational, analytical, and written communication skills
• Ability to interpret and manage confidential information and exercise discretion in sensitive matters
• High proficiency with digital productivity tools (Google Workspace, Artificial Intelligence Tools, Excel, PowerPoint, etc.)
• Experience in executive-level support or school administration

Nice To Haves

• Bachelor’s degree in Administration, Business, Public Affairs, or related field, preferred
• Spanish language proficiency preferred

Responsibilities

• Serve as the primary point of contact and communication liaison for the Superintendent, managing high-level correspondence and ensuring timely follow-up on key matters
• Anticipate the needs of the Superintendent and proactively align schedules, data, and deliverables with strategic goals
• Manage complex scheduling needs across departments, identify conflicts, and propose high-impact solutions to optimize executive capacity
• Prepare, edit, and review high-stakes communication and presentation materials
• Coordinate travel, reimbursements, and executive-level event logistics
• Maintain organized and accessible digital records to ensure institutional continuity and operational efficiency
• Lead or assist in the planning and execution of cross-departmental projects that require executive oversight
• Track milestones and provide reporting on initiatives aligned with organizational goals and board directives
• Exercise professional judgment in managing workflows, prioritizing assignments, and advising leadership on potential risks or delays
• Liaise with internal teams and external partners to coordinate special projects, events, and organizational initiatives requiring senior input
• Collaborate with the Superintendent to ensure Board meetings are prepared and compliant with legal and policy requirements
• Track training certifications and compliance records for Board Members and key officers
• Draft, compile, and disseminate Board meeting packets with minimal direction
• Exercise independent discretion in scheduling, document handling, and executive communications
• Uphold the highest level of confidentiality, professionalism, and ethical standards in all interactions
• Represent the Superintendent in internal and external settings with integrity and a service-oriented mindset
• Provide support and guidance to administrative team members and contribute to a high-functioning executive office culture

Benefits

• Health, dental and vision insurance
• Short & Long-term disability
• Participation in the Texas Teachers Retirement System
• 403b and 457b investment plans
• Health Savings Accounts
• 11.5 days Paid Time Off
• Discounted Health Club Membership
• A culture of continuous learning with opportunities for professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Executive