Executive Assistant to the Superintendent (3163)

Natick Public Schools•Natick, MA

1d•Onsite

About The Position

The Natick Public Schools seek an Executive Assistant to the Superintendent to provide a wide range of administrative support. This role is crucial for the effective functioning of the Central Office and directly supports the Superintendent and Deputy Superintendent. The district serves approximately 5,300 diverse students and is committed to excellence, equity, and fostering a sense of belonging. The ideal candidate will thrive in a dynamic, supportive, and innovative environment, partnering in the mission to support diversity and promote equitable practices for all. This position involves managing daily operations, coordinating communications, supporting confidential discussions, and ensuring a professional and organized environment for staff, families, and community members. The role also includes potential responsibilities as the Recording Secretary for the School Committee, which is a highly preferred and stipended position. Natick Public Schools is dedicated to educating students to be informed and successful citizens of a global world and welcomes educators who seek and thrive in a diverse environment that focuses on the whole child.

Requirements

Graduation from a high school or GED equivalent with specialized course work in general office practices and administrative duties.
Associate Degree preferred.
Five years of increasingly responsible experience, or any equivalent combination of related education and experience.
Executive assistant experience preferred.
Thorough knowledge of modern office practices, procedures, and administrative systems.
High level of proficiency in Google Workspace (Mail, Calendar, Docs, Sheets, Forms) and Microsoft Office (Word, Excel, PowerPoint), with the ability to learn and adapt to new technologies.
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines with accuracy and attention to detail.
Excellent written and verbal communication skills, with the ability to interact effectively and professionally with staff, families, community members, and public officials.
Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Ability to work independently while also supporting a collaborative Central Office team environment.
Experience with meeting coordination, agenda preparation, and minute-taking.
Strong problem-solving skills and ability to anticipate needs and proactively support leadership.
Ability to handle high-pressure situations with professionalism and composure.
Formal application
Rating of education and experience
Oral interviews
Reference check
Strong record of work performance in current and previous roles required
Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

Nice To Haves

Associate’s degree preferred.
Executive assistant experience preferred.
Demonstrated experience supporting senior-level administrators (e.g., Superintendent, Deputy Superintendent, or equivalent leadership) strongly preferred.
Experience working in a fast-paced, multi-stakeholder environment with competing priorities.
Familiarity with open meeting law requirements and public records processes preferred.
Experience with community relations, family engagement, and working in diverse and multicultural settings preferred.
Multilingual skills are strongly valued.
Experience with Google Suite (Drive, Docs, Sheets, Slides, Classroom, etc.) and PowerSchool preferred, but will train the right candidate.
Recording Secretary for the School Committee (optional, but highly preferred stipended position)

Responsibilities

Serve as a central coordinator for Central Office operations, facilitating communication, scheduling, shared spaces, and key events across departments.
Support the overall functioning of the Central Office, ensuring a professional, organized, and responsive environment for staff, families, and community members.
Serve as a resource to Central Office staff and assist with cross-departmental administrative needs as appropriate.
Provide high-level administrative support to the Superintendent, including calendar management, correspondence, scheduling, and phone communications.
Assist the Deputy Superintendent with administrative assistant functions as needed, including scheduling, correspondence, document preparation, and coordination of projects and initiatives.
Support confidential hiring, contract, and policy discussions and procedures.
Maintain confidential correspondence, files, and information with a high degree of discretion.
Serve as the first point of contact for the Superintendent’s office; provide information or direct inquiries appropriately.
Keep the Superintendent and Deputy Superintendent informed of critical issues and priorities.
Obtain and compile information on a variety of matters as requested.
Coordinate and submit required reports to the Department of Education using web-based systems.
Attend administrative council meetings as requested; track follow-up items and communicate relevant information.
Take minutes/notes at key meetings as requested.
Collect and organize documents related to strategic plan implementation and deliverables.
Serve as backup coverage for Registrar and public records functions.
Serve as District Administrator for the Department of Education’s Security Portal.
Maintain district databases (e.g., School Choice) for state reporting purposes.
Maintain Superintendent, School Committee, and Community Notice pages on the district website.
Draft and send district-wide communications using communication platforms, including social media as appropriate.
Coordinate all aspects of events, retreats, and large group meetings (e.g., staff recognition events, administrator retreats).
Manage day-to-day operations of the Central Office.
Maintain strict confidentiality on matters involving the Superintendent, Deputy Superintendent, and School Committee.
Attend all School Committee meetings and provide accurate records of proceedings, including taking and publishing minutes (optional, but highly preferred stipended position).
Ensure all presentation materials are available and accessible for the meeting.
Coordinate the preparation and distribution of agendas and documentation for School Committee meetings using Granicus Agenda.
Facilitate development of School Committee Meeting Agendas and post to Town Website and Town Clerks office in a timely manner to meet open meeting law requirements.
Maintain confidentiality on matters with which the Superintendent or School Committee are involved.
Maintain School Committee pages of the district website.
Perform other duties as assigned by the Superintendent or Deputy Superintendent to support the effective operation of the district.