Executive Assistant to the Provost

George Fox University•Newberg, OR

3d•Onsite

About The Position

George Fox University's Academic Affairs Office is seeking a detail-oriented and hospitable communicator to serve as our Executive Assistant to the Provost. This role is best suited for a person who is skilled at anticipating needs, tenacious about details, masterful at navigating a steady stream of tasks that vary in both urgency and complexity, and also given to hospitality. George Fox University, a Christ-centered community, prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Professors teach all truth as God's truth, integrating all fields of learning around the person and work of Jesus Christ, bringing the divine revelations through sense, reason, and intuition to the confirming test of Scripture. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

Requirements

Extensive experience providing executive-level support to a C-suite executive, vice president, or senior academic administrator, preferably within a higher education environment.
A proven track record of handling highly confidential personnel records, legal compliance matters, or board-level documentation with exceptional discretion.
The ability to independently assess competing priorities, exercise sound judgment, and effectively manage multiple high-priority responsibilities in a fast-paced environment.
Exceptional written communication skills, including the ability to write in an executive leader's voice, along with proficiency in Google Workspace, Google Groups, and Concur.
Legal authorization to work in the United States.
A commitment to the University's Theology of Racial and Ethnic Diversity.
A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
A personal commitment to Jesus Christ and express their Christian testimony in a church.
Employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Nice To Haves

This role focuses on executive-level strategy, governance, faculty affairs administration, and institutional leadership support; it explicitly excludes physical office management or hospitality responsibilities for the Academic Affairs Office suite.
It does not perform front-end administrative logistics for the faculty peer review process, including folder creation, document collection, or review packet formatting.
It does not complete routine PeopleSoft data entry for course or instructor tables.

Responsibilities

Managing the Provost's calendar and executive inbox by independently prioritizing requests against university strategic priorities.
Preparing briefing materials for cabinet-level meetings, drafting sensitive communications in the Provost's distinctive voice, and managing complex travel and expense reporting through Concur.
Reviewing and routing divisional approval requests, handling routine matters independently, and escalating strategic exceptions as appropriate.
Managing the confidential Provost- and Board-facing stages of the faculty peer review lifecycle.
Tracking faculty eligibility, updating decision materials, coordinating with review committees, and securely delivering final advancement materials to the President and Board.
Authoring and managing highly confidential personnel correspondence, including grievances and disciplinary actions.
Serving as the primary administrative contact and recorder for key governance bodies, including the Academic Committee of the Board of Trustees (ACBOT) and the Administrative Leadership Team (ALT).
Managing governance communication channels through Google Groups and coordinating and training divisional Executive Assistants across the university.
Leading the Commencement Committee and managing faculty experience logistics for Commencement.
Directing the "Meet Your Major" welcome event in collaboration with divisional Executive Assistants.
Supporting the Provost's speaking engagements by preparing presentation slides, briefing binders, and run-of-show materials.
Managing the administration of Academic Honesty cases and Grade Appeals.
Reviewing and issuing official mid-semester grade reminders and Provost-signed faculty alerts.
Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
Demonstrated experience working cross-culturally with respect, appreciation and humility.
Other duties as assigned.