Executive Assistant for Office of the Provost

Colorado Christian University•Lakewood, CO

6d•$23 - $24•Onsite

About The Position

The Executive Assistant to the Office of the Provost helps advance the Strategic Priorities of the University's chief academic office by coordinating academic efforts, activities, and events; managing communications; and ensuring effective administration across multiple academic modalities: CCU, CCU-Online, and CCU-Academy. The Executive Assistant prepares Academic Affairs reports for the Board of Trustees and University leaders in addition to organizing and maintaining multiple types of academic records for the office. This individual must possess excellent organizational ability, discretion, communication skills, and a commitment to Christ-centered higher education. The Office of the Provost exists not merely to administer academic operations but to cultivate an academic culture ordered toward wisdom, meaningful work, and blessing. The Executive Assistant plays a vital role in supporting that mission through excellence in execution, stewardship, communication, and service.

Requirements

A demonstrated commitment to the mission, Statement of Faith, and Strategic Priorities of Colorado Christian University. An appreciation for Christian higher education and a desire to contribute to the formation of students, faculty, and academic programs.
Exceptional organizational and project management skills with a proven ability to coordinate multiple priorities simultaneously.
The ability to manage highly confidential information with discretion, professionalism, and sound judgment.
Strong written and verbal communication skills capable of representing the Office of the Provost with excellence and credibility.
Experience supporting senior leaders in complex organizations.
Skill in planning events, coordinating staff to execute events, and gathering information for reports.
The ability to coordinate cross-functional projects involving multiple departments and stakeholders.
Strong attention to detail while maintaining awareness of broader institutional priorities.
The capacity to anticipate needs, solve problems proactively, and execute initiatives independently.
Proficiency in Microsoft Office, data management systems, scheduling platforms, and collaborative technology tools.
A service-oriented mindset characterized by humility, professionalism, hospitality, and stewardship.

Nice To Haves

Bachelor's degree preferred. Equivalent combination of education and experience may be considered.
Minimum of three years of executive administrative support experience preferred.

Responsibilities

Prepare agendas, reports, briefing documents, presentations, and follow-up communications.
Track major academic initiatives and ensure timely completion of assigned action items.
Facilitate communication among academic leaders across the University and draft correspondence, presentations, memoranda, and official communications.
Coordinate event logistics and external engagements.
Maintain records associated with institutional reporting, regulatory submissions, and academic policy review.
Support annual reporting processes, including board reports and year-in-review publications.
Manage documentation for retention, persistence, enrollment, scholarship, and student success initiatives.
Coordinate budget tracking, purchasing requests, and assigned administrative processes.
Supervise student staff and delegate projects that provide meaningful value for the office but also develop student competencies and communication skills.
Track progress of new program development initiatives.
Coordinate communication among faculty, deans, enrollment, marketing, and academic technology teams.
Assist with academic project implementation across residential, online, and hybrid programs.
Assist with catalog revisions, program proposals, and curriculum approval workflows.
Coordinate faculty development workshops, seminars, retreats, and special events.
Assist with faculty recognition programs, awards, and celebrations.
Support faculty onboarding and development initiatives.
Assist with faculty surveys, communications, and scheduling coordination.
Foster an environment of professionalism, Christian hospitality, and service.
Assist in creating a welcoming and mission-centered experience for faculty, staff, students, donors, trustees, and visitors.
Support events and initiatives that strengthen the intellectual, spiritual, and relational life of the University.