Executive Assistant to the Head of School and Chief Finance & Operations Officer

Epiphany School•Seattle, WA

27d•Onsite

About The Position

This role provides high-level administrative support to the Head of School and the Chief Finance & Operations Officer (CFOO) at Epiphany School. The Executive Assistant will manage complex calendars, coordinate meetings, handle correspondence, prepare documents, and serve as a primary point of contact for internal and external stakeholders. The position requires discretion, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. Epiphany School is a non-parochial, independent elementary school serving grades pre-kindergarten through fifth grade, with a mission to be a welcoming community that embraces diversity, celebrates childhood, and ignites lifelong learning. The school values learning joyfully, trying new things, acting responsibly, inviting everyone in, and shining together. With approximately 265 students, it offers a broad spectrum of educational opportunities while maintaining a close-knit community on a beautiful, historic campus in Seattle's Madrona neighborhood. The school is deeply committed to diversity, equity, and inclusion, viewing diverse perspectives as essential for academic success, social-emotional growth, and character development. Epiphany School is an equal opportunity employer and complies with all applicable laws regarding non-discrimination and reasonable accommodations for individuals with disabilities.

Requirements

Proven experience as an Executive Assistant or in a similar high-level administrative support role.
Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
High level of discretion and confidentiality.
Ability to work independently and as part of a team.
Professional demeanor and strong interpersonal skills.
Experience managing complex calendars and scheduling.
Attention to detail and accuracy.

Nice To Haves

Experience in an educational setting, preferably an independent school.
Familiarity with school administrative systems or databases.
Experience supporting multiple senior leaders.
Knowledge of basic financial principles or operations.

Responsibilities

Manage and maintain complex calendars for the Head of School and CFOO, including scheduling, rescheduling, and prioritizing appointments.
Coordinate and prepare for meetings, including preparing agendas, taking minutes, and tracking action items.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail, in a professional and timely manner.
Prepare and edit documents, reports, presentations, and other materials as needed.
Serve as a primary point of contact for internal and external stakeholders, including parents, faculty, staff, and external partners.
Manage travel arrangements and expense reporting for the Head of School and CFOO.
Maintain confidential files and records with a high degree of discretion.
Assist with special projects and initiatives as assigned.
Provide general administrative support, including office organization and supply management.