Executive Assistant to the Executive Director of World Outreach

ANDREW WOMMACK MINISTRIES INC•Woodland Park, CO

38d•$24 - $28•Onsite

About The Position

The Executive Administrative Assistant – World Outreach provides high-level administrative, operational, and project coordination support to the World Outreach Executive Director. This role ensures the smooth execution of administrative systems, executive support functions, event operations, and cross-functional coordination while handling sensitive information with discretion and professionalism.

Requirements

Must have a personal relationship with Jesus Christ.
Must sign the Statement of Faith.
A high school diploma or equivalent education is required
Must pass all required checks
Excellent verbal and written communication skills.
Strong organizational and problem-solving abilities.
Ability to manage multiple priorities and deadlines.
High level of discretion and confidentiality.
Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Experience with project management tools such as Monday.com and Smartsheet.
Ability to learn and use internal systems such as LMS and SharePoint.
Strong interpersonal skills and ability to work across teams and cultures.
Three to five years of administrative or executive support experience preferred.
Experience supporting leadership teams, managing complex schedules, coordinating events, and working within a ministry or non-profit environment is strongly desired.

Nice To Haves

A Charis Bible College student or graduate is preferred.

Responsibilities

Provide executive-level administrative support to the World Outreach Executive Director through calendar management, correspondence handling, meeting coordination, and information management.
Serve as a central coordination point between leadership, internal staff, interns, regional offices, and external stakeholders.
Exercise delegated authority to manage scheduling, expense processing, and communications as directed by leadership.
Supervise and coordinate the work of interns, providing task direction, oversight, and administrative support.
Maintain confidentiality and discretion in all executive, administrative, and board-related matters.
Oversee the knowledge bases and internal reference materials are updated as needed.
Act as a liaison between the World Outreach Executive Director, staff, and external parties.
Manage executive calendars with confidentiality and discretion.
Prepare reports through research and data analysis.
Arrange and manage executive travel (flights, lodging, transportation), manage itineraries, and maintain travel documents.
Assist with the planning and logistics of conferences and events as directed by the World Outreach Executive Director.
Support filming logistics for GTN with World Outreach Directors.
Update organizational charts and distribute updates.
Oversee that the SharePoint sites and conference information hubs are kept up to date.
Pull, review, and distribute LMS reports.
Track and manage executive office expenses and assist with financial transactions and reporting
Coordinate donation reporting with regional offices.
Prepare corporate resolutions and executive documents as directed by the World Outreach Executive Director.
Coordinate volunteer recruitment for World Outreach.
Oversee the director onboarding and offboarding processes.
Assist with staff coordination and information flow
Conduct research on assigned topics as directed by the World Outreach Executive Director.
Draft reports, summaries, and executive briefs as directed by the World Outreach Executive Director
Assist World Outreach Communications Dept with communications related to ministry updates and events.
Perform other duties as assigned by leadership.