Assistant to the Executive Director

Ambition Preparatory Charter School•Jackson, MS

22h

About The Position

This role serves as a key support function for the Executive Director and the Board of Directors at Ambition Preparatory Charter School. The Assistant will manage inquiries, coordinate events, prepare meeting materials, and handle correspondence on behalf of the Executive Director. The position also involves maintaining executive files, supporting operations with communications, reviewing policies, managing calendars, ordering supplies, and assisting with various reporting processes. General office support, data entry, and managing SIS systems are also part of the responsibilities. This role requires a strong commitment to the school's mission and students, the ability to multitask in a dynamic environment, and a collaborative, growth-oriented mindset.

Requirements

Bachelor's degree required
Background check passed, required
Minimum 2 years of experience in education, programming, communications, and/or service delivery management
Basic knowledge of education systems and procedures
Unwavering commitment to Ambition Prep’s mission, students, families, and community is non-negotiable
The belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status
Ability to multitask and work with an ambiguous, fast-moving, start-up environment
Team player: demonstrates maturity, growth mindset, strong work ethic, follow-through, and flexibility
Ability to take constructive feedback and quickly incorporate feedback
Innovative, creative, organized, and willing to take risks

Responsibilities

Serve as a point of contact for inquiries to the Executive Director from varied audiences
Coordinate internal and external events such as recruitment and marketing events and purchases
Assist in the preparation and distribution of meeting materials, presentations, and agendas on behalf of the Ambition Prep Executive Director and Board of Directors
Draft and send correspondence on behalf of the Executive Director in coordination with the School’s Information as appropriate
Maintain executive files, reports, and contact information and track due dates related to correspondence, reports, compliance, and other information
Assist in the preparation and planning of materials for Board Meetings, Committee Meetings, Onboarding, and Professional Development, as well as other special events
Support the operations team with the management of social media and organizational-wide communications
Review policies and implementation of policies throughout the school
Answer calls, schedule appointments, conference calls, video conferences as needed and, maintain the school’s calendar, and assist with project tracking
Inventory and purchase supplies and technology resources as needed
Work with the Business Office in the report finalization processes for renewal, new applications, ongoing academic performance evaluations, and ongoing site visit reports
Provide general office support in the areas of parent communication letters and distribution, electronic filing, data entry, copying, scanning, phone coverage, etc.
Support with managing various SIS systems and preparing data reports
Assist the Executive Director in ensuring open lines of communication with partners and stakeholders, identifying new and ongoing opportunities for collaboration and engagement, and, as needed, represent Ambition Prep’s interest at external meetings
Perform other job-related duties as assigned