Executive Assistant to the Director
About The Position
The Executive Assistant to the Director provides executive level assistance to the director of the University of Arkansas Community Design Center (UACDC), an award-winning outreach center in the Fay Jones School of Architecture and Design. The Executive Assistant is responsible for completing a wide variety of standard fiscal related tasks and office management with an annual budget of nearly $700,000. This includes oversight of the unit’s fiscal accounting system and budgets, support of pre- and post-award grants and project contract processes, and coordination of project/program activities. As a public-facing representative of UACDC, the position requires responses to inquiries in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills, and methods as appropriate to address questions and/or concerns. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Requirements
- Bachelor's degree from an accredited institution of higher education.
- Five years of experience in fiscal operations and office management OR an equivalent combination of education, training, and experience may be considered.
- Proof of legal authority to work in the United States on the first day of employment.
Nice To Haves
- Master's degree from an accredited institution of higher education.
- Experience with grant and/or contract awards and proposals.
- Experience with university foundation accounting.
- Experience with state and university procurement policies and procedures.
- Experience with Workday, Quickbooks, or other ERP financial systems.
Responsibilities
- Provides executive level assistance to the director of the University of Arkansas Community Design Center (UACDC).
- Completes a wide variety of standard fiscal related tasks and office management with an annual budget of nearly $700,000.
- Oversees the unit’s fiscal accounting system and budgets.
- Supports pre- and post-award grants and project contract processes.
- Coordinates project/program activities.
- Acts as a public-facing representative of UACDC, responding to inquiries in a timely manner.
- Utilizes effective interpersonal communication, critical thinking, and problem-solving skills to address questions and/or concerns.
- Maintains regular, reliable, and non-disruptive attendance.
- Creates and maintains collegial, harmonious working relationships with others.
Benefits
- University contributions to health insurance.
- University contributions to dental insurance.
- University contributions to life insurance.
- University contributions to disability insurance.
- Tuition waivers for employees and their families.
- 12 official holidays.
- Immediate leave accrual.
- Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
