Executive Assistant to the Department Director

City of Fresno • Fresno, CA

4d

About The Position

The City of Fresno is seeking a dedicated, responsive, and conscientious individual to join their team as an Executive Assistant. This role requires the ability to ensure all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high-level support to the director of a large and/or complex City department, which may include some secretarial support duties. The incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. Assignments are received in terms of broad objectives, and the Executive Assistant maintains full responsibility for completion with minimal supervision. The Executive Assistant acts as a liaison between the department director and department members, City and civic officials, employees, and the public, and may be responsible for interpreting City policies, rules, and procedures. The ideal candidate must be able to professionally represent the department at various meetings and engagements, analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast-paced, high-volume department. The position is an unclassified position serving at the will of the Appointing Authority. The current vacancy is in the Planning and Development department, but this recruitment may be used for future vacancies in various departments. The eligible list will be valid for three months from its creation date, with the option to extend.

Requirements

• Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
• OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences AND Seven (7) years of increasingly responsible secretarial experience to a manager or administrator.
• Possession of a valid driver's license.
• Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.
• Possession and continued maintenance of a valid California Driver's License at time of appointment.
• Selected eligible candidate will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.

Nice To Haves

• Considerable discretion and independent judgment
• Ability to thoroughly complete as well as coordinate office support functions
• Ability to professionally represent the department at various meetings and engagements
• Ability to analyze situations carefully and recommend courses of action
• Adaptability and responsiveness to urgent needs
• Ability to work in a fast paced, high-volume department

Responsibilities

• Researching, compiling and analyzing data for special projects and various reports
• Calendar planning
• Meeting preparation
• Coordinating City Council agenda items
• Making travel arrangements
• Organizing the office support functions
• Acting as a liaison between the department director and department members, City and civic officials, employees and the public
• Interpreting City policies, rules and procedures

Benefits

• The City of Fresno is an equal opportunity employer.
• Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at [phone] in advance of the examination.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree