Executive Assistant to the Dean
About The Position
The Executive Assistant to the Dean provides high-level executive, administrative, and operational coordination support to the Dean of the UNC Eshelman School of Pharmacy. This role is responsible for managing the Dean’s daily operations, ensuring effective prioritization of time, commitments, and communications in alignment with institutional goals. Serving as a trusted partner and gatekeeper, the Executive Assistant manages a complex calendar, coordinates meetings and travel, prepares briefing and background materials, drafts correspondence, and proactively tracks key action items to support timely decision-making and execution. The position acts as a primary liaison between the Dean and internal and external stakeholders, exercising a high degree of independent judgment, discretion, and professionalism in handling sensitive and time-critical matters. This role supports leadership engagement by coordinating high-level meetings, facilitating clear and timely communication, and ensuring follow-through on key initiatives. The Executive Assistant may also provide support to other senior leaders within the Office of the Dean, as needed. This position requires exceptional organizational and communication skills, sound judgment, and the ability to anticipate needs, solve problems proactively, and manage multiple competing priorities in a fast-paced academic environment. A strong understanding of the School’s mission, strategic goals, and organizational structure, along with a collaborative and service-oriented approach, is essential to success in this role.
Requirements
- Exceptional organizational and communication skills
- Sound judgment
- Ability to anticipate needs
- Ability to solve problems proactively
- Ability to manage multiple competing priorities in a fast-paced academic environment
- Strong understanding of the School’s mission, strategic goals, and organizational structure
- Collaborative and service-oriented approach
Responsibilities
- Managing the Dean’s daily operations
- Ensuring effective prioritization of time, commitments, and communications in alignment with institutional goals
- Managing a complex calendar
- Coordinating meetings and travel
- Preparing briefing and background materials
- Drafting correspondence
- Proactively tracking key action items to support timely decision-making and execution
- Acting as a primary liaison between the Dean and internal and external stakeholders
- Handling sensitive and time-critical matters with independent judgment, discretion, and professionalism
- Coordinating high-level meetings
- Facilitating clear and timely communication
- Ensuring follow-through on key initiatives
- Providing support to other senior leaders within the Office of the Dean, as needed
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
