Executive Assistant to the Dean - School of Law

Saint Louis University•St. Louis, MO

About The Position

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service. JOB SUMMARY Under direction of Executive Staff at SLU Law, the Executive Assistant I performs highly complex and diverse administrative support duties related to the respective division; relieves the Executive Staff of a variety of administrative details; plans, coordinates, and organizes activities and the flow of communications for the division; ensures directives and special initiatives are carried out and handled appropriately; frequently obtains, explains, and provides information to the Executive Leadership Team, administrators, staff, community and elected officials, and the general public related to business of assigned area. The position works under general supervision independently developing work methods and sequences. Coordinates all faculty and staff meetings, collection of nominations and supporting documents, communication, and award ceremonies; schedules chair meetings.

Requirements

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Knowledge of principles and processes for providing customer and personal services, which includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Interpersonal skills using tact, patience and courtesy
Verbal and written communication (grammar spelling, punctuation and vocabulary) skills
Ability to provide support and technical assistance to internal and external constituents
Ability to maintain accurate files and records
Ability to meet scheduled deadlines
Ability to establish and maintain cooperative and effective working relationships with others
Ability to work independently with little direction
Ability to conduct research and compile reports
Ability to maintain confidentiality of sensitive and privileged information
Ability to analyze situations accurately and adopt an effective course of action
Ability to maintain consistent, punctual and regular attendance
High School Diploma
Five years of relevant work experience

Nice To Haves

Bachelor’s degree
Five years of relevant work experience

Responsibilities

Assists executive by performing specialized and complex administrative and secretarial support
Screens calls, ascertains nature of business
schedules and coordinates meetings and appointments, researches and compiles data for reports and studies, composes and/or prepares confidential reports and correspondence, makes travel and accommodates arrangements for staff
Assists in planning and implementing various programs, special projects, activities and services as assigned
may independently coordinate assigned programs or projects
coordinated logistics for various meetings, conferences, workshops and events
Provides technical and clerical assistance in the preparation of assigned budgets
may assist in administering grants
may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports
Establishes and maintains highly complex record-keeping systems of confidential and sensitive nature
may assist in coordinating the implementation and application of information technology systems to support area of responsibility
Performs other duties as assigned