Executive Assistant to the Dean-School of Dental Medicine

Pacific Northwest University of Health Sciences•Yakima, WA

9h•Onsite

About The Position

Manages, coordinates, and performs complex administrative duties in support of an executive level position. Manages payroll and budgets, time and attendance and arranges travel and events, and manages projects and contracts. Serves as a point of contact with internal and external stakeholders. Coordinates continuing education and accreditation activities. Generates reports and databases. Supports committees and assists with meetings. Assists with assessments. Mentors and trains administrative support staff.

Requirements

Bachelor's Degree
4-6 years of experience
Skill in effective communication (both written and oral)
Skill in independent decision making
Skill in performing a variety of duties, often changing from one task to another of a different nature
Skill in problem solving
Skill in public speaking
Knowledge of administrative procedures and practices
Knowledge of human resources principles and practices
Knowledge of business management and fiscal practices
Knowledge of computer and network operating systems
Knowledge of customer service principles and practices
Knowledge of project management principles, processes, and techniques
Ability to apply effective and accurate data entry and typing skills
Ability to operate relevant equipment required to complete assigned responsibilities for the position
Must be legally authorized to work in the United States at the time of hire and for the duration of employment.

Responsibilities

Completes complex administrative tasks in support of a PNWU department or program. Responsible for scheduling, manages communications via mail, email, and phone.
Facilitates development of policies and procedures.
Assists with Human Resources tasks, including payroll, training, and onboarding. Mentors and trains administrative staff. Develops and implements workflows.
Coordinates education related activities, including Continuing Education and accreditation.
Supports committees and meetings with scheduling, recording minutes, and transcribing. Represents executives at meetings when necessary.
Performs other related duties as assigned and based on departmental need.