Executive Assistant to the Dean of the Caruso School of Law

Pepperdine University•Malibu, CA

37d•Onsite

About The Position

The primary purpose of the Executive Assistant to the Dean of the Caruso School of Law is to manage the functions and responsibilities of the School of Law Dean’s Office effectively and efficiently; provide administrative support to the Dean; and to coordinate workflow among the leadership team. This position will act as a liaison between the Dean and internal (faculty, staff, and students) and external (university administration, Board of Advisors, Dean’s Council, donors, alumni, legal education, public) constituencies. The Executive Assistant to the Dean of the Caruso School of Law will provide accurate updating and confidential maintenance of correspondence/records; plan and implement events for the Dean’s office in a professional and efficient manner, and accurately and efficiently manage the Dean’s communication flow and schedule. This position will draw upon various law school departments and staff to support the operation of the Dean's office as needed. This position must interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful, and efficient while displaying a high level of professionalism and confidentiality.

Requirements

Bachelor’s degree.
Personal faith in Jesus Christ; active involvement in a local church; demonstrated support for the Christian mission of the University.
Minimum of three years of experience in higher education.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to work collaboratively.
Ability to handle sensitive information with confidentiality and discretion.
Ability to employ a sense of urgency and responsiveness in project management.
Detail-oriented, organized, and capable of managing multiple tasks simultaneously.
Demonstrated ability to assess procedures, optimize workflows, implement new projects, and manage time effectively.
Proficiency in Microsoft Office Suite and Google Workspace.

Nice To Haves

Master of Business Administration.
Seven years of experience in higher education office management, administrative support, or related fields.
Experience interacting with high-profile constituents, including donors and distinguished guests.
Advanced knowledge and skill using Google Workspace, particularly Google Sheets and Calendar.

Responsibilities

Act as Project Manager for the Dean, Chief of Staff, and the other deans through planning, managing, and coordinating special projects. Duties include identifying resources available and establishing processes for completion.
Act as liaison between the Dean and internal (faculty, staff, and students) and external (university administration, Board of Advisors, Dean's Council, donors, alumni, legal education, public) constituents through written correspondence, phone, and in-person contact.
Manage workflow among the leadership team.
Work with the Dean on Faculty-Related matters: faculty meetings, faculty workshops, tenured faculty matters, annual reviews, promotion and tenure, retirement.
Partner with the Dean to develop social media and blog posts and perform data analysis.
Manage the calendar and workflow for the Dean. Maintain organized and accurate records.
Plan and coordinate Dean's Suite events, including graduation-related events, staff events, student and faculty events hosted by the Dean.
Develop and implement practical methods for recording, storing, and tracking key operating procedures effectively and efficiently. Maintain and ensure the confidential and accurate storing and handling of correspondence, contracts, performance evaluations, and other relevant records.
Perform other duties as assigned.
Uphold University mission through work performed.