Executive Assistant to the CTO, Software

HP • Palo Alto, CA

4d • Hybrid

About The Position

HP is a technology company founded on the belief that companies should do more than just make a profit. Having helped launch Silicon Valley decades ago, HP is making significant investments in technology innovation today across its diverse product portfolio to advance how people live and work. At HP, we envision a world in which technology serves and enhances lives everywhere. We know great ideas can come from anyone, anywhere, at any time—and that it takes just one to change the world. Today, HP is among the most sustainable, just, and inclusive technology companies. The CTO, Software team at HP is a global organization of thousands of talented engineers and leaders responsible for the vision, strategy, architecture, engineering, and operations of software, platforms, and technology stacks supporting the company’s product portfolio. Our mission is to deliver magical experiences for tens of millions of global customers, enabled by state-of-the-art AI-native applications and platforms (infrastructure, data, shared software, developer experience). The CTO, Software team also leads technical innovation and external engagements within the software and AI ecosystems and developer communities. The Executive Assistant to the CTO, Software role reports to the Chief Technology Officer of Software at HP. The selected candidate will serve as a trusted partner to stakeholders and executives, with the opportunity to deliver tangible value to a global organization of thousands of engineers and make a company-wide impact at HP—a global technology powerhouse and long-standing Fortune 100 company with more than 28,000 patents, over $55 billion in annual revenue, and 58,000 employees worldwide. As HP continues to deliver AI capabilities that are reshaping the future of work, the selected candidate will have a unique opportunity to evaluate and maximize the use of modern AI-enabled tools to boost productivity and improve the efficiency of daily workflows and hybrid work models.

Requirements

• Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
• Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.
• Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.

Nice To Haves

• experience providing guidance to other EAs/admins, including coverage planning, standard work, delegation, and onboarding, in a matrixed or fast-scaling organization.

Responsibilities

• Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
• Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
• Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
• Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
• Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
• Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
• Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
• Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed