Executive Assistant to the CHRO
About The Position
GreenStone is looking for an Executive Assistant to the Chief Human Resources Officer (CHRO) to join our Human Resources team. In this role, you will provide executive-level support to the CHRO while also supporting the HR Department by assisting with the coordination of key HR meetings and company events. We are looking for someone who brings strong executive assistant experience, exceptional organization and judgment, and confidence managing calendars, communications, meeting preparation, and sensitive information. The ideal candidate also brings hands-on event planning and coordination experience and enjoys taking ownership of the details that make meetings and events run smoothly.
Requirements
- High school diploma or GED required; bachelor’s degree preferred.
- At least 3 years of executive-level administrative experience supporting a Vice President-level leader or above required.
- Five years of administrative support experience preferred.
- Experience coordinating meetings, events, trainings, conferences, or other large-scale activities strongly preferred.
- Strong executive calendar management, scheduling, meeting preparation, and organizational skills.
- Ability to manage confidential and sensitive information professionally and discreetly.
- Strong written and verbal communication skills with the ability to prepare professional correspondence, presentations, reports, and other materials.
- Proficiency with Microsoft applications and the ability to quickly learn new technology, processes, and systems.
- Strong interpersonal skills and the ability to build relationships and work effectively across the organization.
Nice To Haves
- Anticipate executive needs and priorities to keep the CHRO organized, prepared, and focused.
- Manage multiple priorities and details with exceptional organization and follow-through.
- Exercise sound judgment and discretion when handling sensitive and confidential information
- Build strong relationships and communicate effectively across all levels of the organization.
- Take ownership and proactively move work forward without needing every next step spelled out.
- Coordinate meetings and events with strong attention to detail, organization, and the ability to manage multiple moving pieces. Event and meeting coordination are key responsibilities in the approved JD.
- Adapt quickly when priorities change while remaining calm, professional, and responsive.
Responsibilities
- Provide high-level executive support to the CHRO, including calendar management, travel arrangements, correspondence, meeting preparation, and day-to-day prioritization.
- Anticipate needs and help ensure the CHRO is organized and prepared for meetings, commitments, and priorities.
- Coordinate board and HR Leadership Team meetings, including logistics, materials, minutes, and follow-up.
- Plan and coordinate HR meetings, GreenStone events, training sessions, recognition activities, and other department events.
- Prepare professional presentations, reports, correspondence, and other executive and department materials.
- Support HR department operations, including budget and invoice administration, reporting, and other departmental needs.
- Handle confidential and sensitive information with professionalism and discretion.
Benefits
- 15 vacation days, 12 sick days, and 12 paid holidays per year
- 401(k) plan with up to a 9% employer contribution and match
- Medical, dental, vision, disability, life, and AD&D benefits
- $150 annual logo wear allowance
- $400 annual wellness subsidy or reimbursement
- Student debt repayment or tuition reimbursement, with a $6,000 lifetime maximum
- Annual incentive opportunity for benefit-eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Executive
