Executive Assistant to the Chief People Officer (CPO)

National 4-H Council • Washington, DC

8h • $79,400 - $85,100 • Hybrid

About The Position

National 4-H Council is seeking an Executive Assistant to support the Chief People Officer (CPO) and advance the priorities, operations, and work of the People & Culture function. This role serves as an executive operating partner to the CPO and an operational enabler for the People & Culture function, creating capacity for the CPO to focus on organizational performance, talent, culture, and strategic priorities. The Executive Assistant will manage the CPO’s time and information, establish effective operating rhythms, prepare the CPO for critical meetings and decisions, coordinate shared People & Culture priorities, and identify opportunities to improve efficiency. The role requires sound judgment, discretion, strong relationship-building skills, and the ability to synthesize complex information into clear actions and recommendations. The position is primarily performed in a remote work environment or professional office, with occasional travel and in-person meetings required.

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Seven or more years of progressive experience in executive support, executive operations, business operations, project coordination, or a related field.
• Experience supporting a senior executive in a complex, fast-changing organization, including managing competing priorities, confidential information, executive communications, and cross-functional initiatives.
• Demonstrated ability to anticipate needs, identify risks, exercise sound judgment, and independently drive follow-through.
• Strong business judgment and ability to distinguish urgent activity from work that advances organizational priorities.
• Excellent written and verbal communication skills, including the ability to synthesize complex information into concise, decision-ready materials.
• Experience coordinating cross-functional projects involving multiple stakeholders, deadlines, and dependencies.
• Strong Microsoft 365 proficiency and ability to quickly learn and leverage technology to improve productivity and workflows.
• High level of discretion and demonstrated ability to manage confidential and sensitive information appropriately.
• Strong relationship-building skills and ability to establish credibility at all organizational levels.
• Demonstrated ability to improve processes, introduce structure, and increase operational efficiency.

Nice To Haves

• Experience supporting a Chief People Officer, CHRO, or other senior People & Culture leader.
• Experience within a People & Culture, Human Resources, Talent, or mission-driven environment.
• Experience in executive operations, business operations, project management, or chief of staff support.
• Experience coordinating executive meetings, leadership and employee events, retreats, or organizational planning.
• Experience with HR technology, intranet platforms, project-management or reporting tools, or workflow automation.
• Experience supporting organizational transformation, culture, employee engagement, or enterprise-wide initiatives.
• Experience working in remote, hybrid, or distributed environments.

Responsibilities

• Manage the CPO’s calendar with sound judgment, balancing organizational priorities, leadership commitments, preparation, and key deliverables.
• Anticipate decisions, due dates, meetings, and organizational priorities, proactively preparing the CPO with relevant information, materials, and next steps.
• Establish systems to manage the CPO’s priorities, commitments, decisions, and follow-through.
• Prepare the CPO for executive leadership, Board or committee, and People & Culture meetings by coordinating agendas, briefing materials, data, and action items.
• Monitor commitments and follow-up from key meetings and initiatives, ensuring owners, deadlines, and next steps are clear.
• Identify competing priorities, risks, and opportunities that may affect strategic commitments and raise issues proactively.
• Exercise sound judgment to resolve matters independently, delegate appropriately, or escalate to the CPO.
• Serve as an operational connector across People & Culture, helping shared priorities, information, decisions, and commitments move efficiently while respecting functional ownership and decision-making authority.
• Maintain visibility into key initiatives, milestones, dependencies, due dates, and decisions requiring CPO attention.
• Coordinate cross-functional workstreams by establishing timelines, meetings, action items, owners, and follow-up mechanisms.
• Maintain practical tools and operating routines that help the CPO and People & Culture team track priorities, commitments, risks, and upcoming decisions.
• Identify opportunities to improve handoffs, reduce duplication, simplify processes, and strengthen operational efficiency.
• Support implementation of People & Culture initiatives through coordination, documentation, logistics, communication, and follow-through.
• Coordinate high-priority People & Culture projects on behalf of the CPO, maintaining timelines, milestones, dependencies, status updates, and executive summaries.
• Prepare project updates and decision materials; identify risks, delays, and resource constraints; and escalate matters requiring CPO attention.
• Develop practical project-management tools, templates, and workflows that improve consistency and visibility.
• Continuously improve administrative and operational processes to reduce manual effort and increase efficiency.
• Draft and coordinate CPO communications, translating priorities and complex People & Culture topics into clear, audience-appropriate messages.
• Partner with the Internal Communications Lead to align CPO messaging, timing, approvals, and distribution.
• Prepare presentations, reports, talking points, briefing documents, dashboards, and other decision-ready materials by synthesizing information from multiple sources.
• Support timely intranet updates related to CPO priorities and major People & Culture initiatives in partnership with Internal Communications and appropriate subject matter owners.
• Maintain effective information-management practices and appropriately secure confidential records.
• Coordinate logistics for CPO and People & Culture meetings, retreats, planning sessions, employee events, and other organizational gatherings, including venues, technology, catering, materials, invitations, transportation, and accessibility needs.
• Partner with the appropriate People & Culture owner to clarify event objectives, audiences, content, roles, and desired outcomes.
• Coordinate event follow-up, including action items, communications, documentation, and feedback.
• Establish repeatable processes, templates, and checklists that improve the efficiency and consistency of recurring events.
• Coordinate the People & Culture policy review process, maintaining the policy calendar, documentation, approvals, and communication milestones.
• Partner with People & Culture subject matter owners to track reviews and ensure appropriate stakeholder engagement.
• Coordinate travel, accommodations, transportation, itineraries, and related logistics.
• Manage expense reporting, invoice processing, reconciliation, and departmental administrative workflows.
• Support departmental budget tracking and preparation of financial updates for the CPO.

Benefits

• National 4-H Council is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment decisions are based on qualifications, merit, and organizational needs. In accordance with the Americans with Disabilities Act, National 4-H Council provides reasonable accommodations to qualified individuals with disabilities. If you require an accommodation during the application or interview process, please contact the Talent Acquisition team at [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Executive