Executive Assistant to the CEO

DC Enterprises (iLABS Inc. and Affiliated Companies:) • Mahwah, NJ

2d • Onsite

About The Position

The Beauty Bank is currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Requirements

• 5-10+ years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
• Strong work ethic and confidentiality
• Ability to follow directions, take initiative and proactively close loops
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
• Experience using AI
• Solid verbal and written communication skills
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Adaptive and flexible mindset
• Outstanding organizational and time management skills

Nice To Haves

• Experience working with UHNI preferred
• Bilingual Korean/English preferred but not required

Responsibilities

• Provide comprehensive support to the CEO and other C-suites
• Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
• Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
• Take minutes on meetings, conferences, and appointments
• Coordinate detailed travel arrangements, both domestic and international
• Acting as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Handle sensitive matters with a high level of confidentiality and discretion
• Provide off-hour support and high level of responsiveness
• Manage one Administrative team member
• Perform other clerical duties as needed

Benefits

• Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D)
• Competitive 401(k) match
• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Monthly birthday celebrations + other fun activities!
• Daily subsidized meals

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed