Executive Assistant to the CEO

Purple Unicorn • Palm Beach Gardens, FL

3d • $60,000 - $70,000 • Onsite

About The Position

Purple Unicorn, on behalf of the Mandel JCC of Palm Beaches, is hiring an Executive Assistant to provide high-level administrative support to the CEO. This position serves as a central point of coordination for communication, scheduling, and operational needs across the organization on the leader’s behalf. Approximately 80% of the role is focused on direct executive support, and 20% involves broader organizational project work to support cross-departmental initiatives and agency priorities.
The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing a fast-paced environment with professionalism, discretion, and warmth.
Position will require on-site support at the Palm Beach Gardens site; but may require to be in the Boynton Beach office on occasion. Hours are 8am - 4pm (M-F).

Requirements

• 4+ years of administrative or executive support experience, preferably supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities simultaneously.
• Strong written and verbal communication skills.
• High professionalism and discretion when handling sensitive or confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new technology systems.
• Customer-service mindset aligned with the JCC’s mission and values.

Nice To Haves

• Experience in a nonprofit environment or community-focused organization.
• Familiarity with board governance or donor relations.
• Knowledge of Jewish communal organizations or cultural practices (welcomed but not required).
• Experience with CRM or project management systems.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and protect executive time with strong prioritization.
• Serve as the primary point of contact between the CEO and staff, board members, donors, members, and community stakeholders - with confidentiality top of mind.
• Ability to partner effectively with the board of directors and drive board governance.
• Prepare and edit correspondence, reports, presentations, talking points, and meeting materials.
• Support board-related communications, including scheduling, agenda development, minutes, document preparation, and follow-up.
• Monitor deadlines and track ongoing commitments to ensure the CEO stays informed and prepared.
• Other duties as assigned
• Assist with cross-departmental projects, helping develop timelines, track progress, and maintain documentation.
• Provide administrative and operational support for major organizational events or initiatives.
• Collaborate with leadership and staff to ensure project needs are met efficiently and on schedule.
• Help streamline processes, create systems, and improve administrative workflows throughout the agency.
• Maintain organized electronic and physical files and recordkeeping systems.
• Support internal communication by helping draft announcements, reminders, and updates.
• Coordinate logistics for internal and external meetings, including room setup, technology needs, and hospitality arrangements.
• Assist with invoice processing, expense tracking, CEO reimbursements, and organizational purchasing.
• Help prepare reports or budget-related materials as requested by the CEO.
• Maintain confidentiality regarding financial, personnel, and organizational information at all times.

Benefits

• Health Benefits
• Competitive Pay
• Life, AD&D, Short Term Disability
• PTO: Vacation, Sick and Personal Days
• Voluntary Benefits: Pet Discount Program, Financial Wellness, Identity Theft Protection, Accident and Critical Illness
• Staff Discount on our Programs (FT and PT employees!)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed