Executive Assistant to the CEO

Fay • New York, NY

5h • $110,000 - $130,000 • Onsite

About The Position

As Executive Assistant to the CEO, you'll be both a strategic partner and operational backbone to the Office of the CEO. You combine executive-level strategic support with meticulous tactical execution, ensuring the CEO can focus on what matters most while you anticipate needs, remove friction, and drive follow-through across the organization.
You'll be a foundational member of the Office of the CEO, responsible for the CEO's time, logistics, and priorities, and ensuring day-to-day execution with speed, clarity, and precision. Beyond supporting the CEO, you'll take ownership of office management and culture initiatives that strengthen the Faybie experience.
This is a role for someone who thrives in ambiguity, moves with urgency, and operates with impeccable judgment in a fast-moving, high-trust environment where discretion and follow-through are essential.
The role is based in NYC and the salary range for this role is $110,000-$130,000.

Requirements

• 5+ years supporting a CEO or C-suite executive: you have experience working in high-growth startups, scale-ups, or other high-velocity environments where “fast-paced” is an understatement
• Ability to juggle competing priorities: you manage complex calendars and competing stakeholder priorities with ease and execute flawlessly on both strategic and tactical responsibilities, all without breaking a sweat (or at least without showing it!)
• Exceptional organization and attention to detail: nothing falls through the cracks with you, even in a fast-moving, high-stakes environment
• Proactive and anticipatory problem-solver: you see around corners, anticipates needs before they arise, solve problems before anyone knows they exist, and remove friction like it’s your superpower
• Impeccable judgment and discretion: you handle sensitive information with care, make sound decisions independently, and know instinctively when to escalate
• Outstanding written and verbal communication: you communicate clearly and concisely across all levels of the organization, whether you're drafting an email to a board member, coordinating with vendors, or rallying the team, you're clear, concise, and always professional
• NYC-based and ready to be in-office 3-5 days per week: you are present, in the mix, and available to manage both CEO needs and office operations in real-time

Responsibilities

• Own the CEO's calendar like it’s a competitive sport: prioritize what matters, manage complex multi-party scheduling across time zones, and ensure every meeting is strategic, aligned with business priorities, well-prepped, and worth the time
• Act as a true strategic partner and focus the CEO’s attention: serve as the CEO's right hand, exercising sound judgment to determine what requires CEO attention versus what you can handle independently
• Execute flawlessly on the details that matter: coordinate travel (and handle the inevitable last-minute changes), manage inbox and correspondence with discretion, prepare briefing materials, and ensure the CEO walks into every commitment ready to win
• Run the NYC office like you own it: manage vendors, coordinate team lunches, keep supplies stocked, maintain a workspace people actually enjoy being in, and handle the operational details that keep everything humming
• Shape and sustain Fay's culture: design and execute team events, off-sites, culture moments, and Faybie traditions that create connection, celebration, and a thriving team experience

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees