Executive Assistant to the CEO

Peak Performance Physical Therapy•Lansing, MI

23h

About The Position

This role is crucial for enabling the CEO to focus on leading the business by managing details, follow-up, communication, and various moving pieces. The ideal candidate will be proactive, organized, resourceful, and dependable, capable of bringing order to chaos and taking ownership without explicit direction. This position involves handling confidential information with discretion and communicating professionally with executives, employees, and outside partners.

Requirements

2–4 years of office, administrative, executive assistant, or similar professional experience.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities, projects, and deadlines simultaneously.
High level of professionalism, discretion, and judgment.
Proficiency with Microsoft Office and other relevant technology.
Comfortable working in a fast-paced environment where priorities can change quickly.
Strong follow-through.

Nice To Haves

Proactive, organized, resourceful, and dependable.
Ability to see problems before they become problems.
Ability to handle confidential information without drama.
Ability to communicate professionally with executives, employees, and outside partners.
Takes ownership without being asked.

Responsibilities

Manage and prioritize the CEO's schedule, confirming meetings and ensuring preparation and punctuality.
Provide a daily briefing of upcoming priorities and commitments.
Identify and resolve scheduling conflicts.
Coordinate meeting logistics and preparation, tracking decisions, action items, and follow-up.
Ensure commitments made in meetings are followed up on and coordinate with stakeholders.
Manage internal and external communications professionally, organizing the CEO's inbox and ensuring timely responses.
Draft, review, and send communications on behalf of the CEO, prioritizing urgent matters.
Manage special projects from start to finish, including building timelines, coordinating stakeholders, and tracking deliverables.
Identify obstacles and make adjustments to projects without constant direction.
Communicate project updates and ensure high-level execution of initiatives.
Provide day-to-day administrative and organizational support to the CEO.
Coordinate travel, expenses, and other logistics.
Assist with both immediate priorities and longer-term planning.
Handle confidential and sensitive information with discretion.
Anticipate the CEO's needs.