Executive Assistant to the CEO

TalentOla • Dallas, TX

5d

About The Position

This role involves managing the CEO's complex calendar, prioritizing engagements, and ensuring optimal time utilization. The Executive Assistant will provide comprehensive support for meetings and executive governance, including preparing agendas, tracking action items, and following up on deliverables. A key aspect of the role is serving as a gatekeeper and liaison, facilitating effective communication between the CEO and both internal and external stakeholders. Building and maintaining strong relationships with senior leadership, board members, clients, and partners is crucial. The position requires planning and coordinating complex domestic and international travel, including itineraries, accommodations, and expense tracking. Additionally, the Executive Assistant will be responsible for organizing executive-level events, board meetings, and leadership offsites, managing all end-to-end logistics and communication.

Requirements

• Experience managing complex calendars.
• Proficiency in prioritizing engagements based on business impact and urgency.
• Ability to prepare agendas, track action items, and follow up on deliverables.
• Strong communication and liaison skills.
• Experience in stakeholder and relationship management with senior leadership, board members, clients, and partners.
• Professionalism, discretion, and sound judgment.
• Experience planning and coordinating complex domestic and international travel.
• Experience organizing executive-level events, board meetings, and leadership offsites.
• End-to-end logistics and communication management skills.

Responsibilities

• Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel.
• Proactively prioritize engagements based on business impact and urgency, ensuring optimal time utilization.
• Prepare agendas, track action items, follow up on deliverables, and ensure closure of key decisions.
• Serve as a gatekeeper and liaison, ensuring effective communication between the CEO and internal/external stakeholders.
• Build and maintain strong relationships with senior leadership, board members, clients, and partners.
• Represent the CEO with professionalism, discretion, and sound judgment.
• Plan and coordinate complex domestic and international travel, including itineraries, accommodations, and expense tracking.
• Organize executive-level events, board meetings, and leadership offsites.
• Manage end-to-end logistics and communication for events and meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed