Executive Assistant to the CEO

Scottish Rite for Children • Dallas, TX

3d • Onsite

About The Position

Our patients are our number one priority! We're committed to giving children back their childhood! This role involves assisting the President by working with members of the executive staff on assignments and independently administering matters as required in a timely and professional manner. The position also involves conducting matters pertaining to the President and Scottish Rite for Children Board of Trustees efficiently and professionally, and assisting and interacting with the Chairman of the Board and trustees whenever needed. The Executive Assistant will manage correspondence for the Chairman when appropriate, and manage and maintain the CEO’s calendar, meetings, appointments, calls, and commitments. Additionally, the role includes preparing meeting notes, agendas, summaries, and supporting documents, and handling special projects for the President as requested on a timely and efficient basis. This includes handling requests from trustees, community members, volunteers, and staff in order to uphold the mission of the hospital. At Scottish Rite for Children, we work together with the common goal of helping give children back their childhood. Scottish Rite is a unique place to work because we believe in a collaborative approach, utilizing the care and expertise from all departments. We are always looking for caring, energetic individuals to join our team. We currently have locations in Dallas and Frisco and is an equal opportunity employer.

Requirements

• Executive Assistant to a senior executive – preferably a CEO in a large or mid-sized healthcare environment
• Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail
• Strong calendar management skills with the ability to take accurate and detailed meeting notes and minutes
• Proficiency with Microsoft Office, Teams, Outlook, calendars, spreadsheets, and shared electronic filing systems
• Exceptional organizational, written, and verbal communication skills
• Strong judgment, discretion, and personal integrity
• Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO

Responsibilities

• Assist the President by working with members of the executive staff on assignments and independently administer matters as required in a timely and professional manner
• Conduct matters pertaining to President and Scottish Rite for Children Board of Trustees in an efficient and professional manner
• Assist and interact with the Chairman of the Board and trustees whenever needed, in their responsibility to the hospital
• Manage correspondence for the Chairman when appropriate
• Manage and maintain the CEO’s calendar, meetings, appointments, calls, and commitments
• Prepare meeting notes, agendas, summaries, and supporting documents
• Handle special projects for the President as requested on a timely and efficient basis
• Handle request from trustees, community members, volunteers, and staff in order to uphold the mission of the hospital

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed