Executive Assistant to the CEO

Robin Hood Foundation•New York, NY

2h•$98,320 - $120,000•Hybrid

About The Position

Robin Hood is the largest poverty-fighting organization in New York City, founded in 1988. It finds, fuels, and creates impactful solutions to lift families out of poverty by partnering with top nonprofits and investing in vital services such as legal aid, housing, meals, workforce development, and education. Robin Hood's innovative, metrics-based approach serves as a model for charities nationwide, ensuring philanthropic dollars are used effectively. The organization also provides financial and strategic support to its community partners. Robin Hood is expanding its impact by focusing on sustainable poverty reduction, influencing public policy, enhancing its thought leadership, sharing effective strategies nationally, and building new collaborations. Key priorities include helping families recover from the pandemic, supporting children's education, and aiding New Yorkers in returning to work. Robin Hood collaborates with government, particularly at the city and state levels, to fund program and policy innovations that expand economic opportunity in New York City, acting as a source of nimble "risk capital" for high-potential strategies. With its strong reputation and support for over 200 nonprofits, Robin Hood is uniquely positioned to catalyze change for households experiencing poverty and foster economic mobility in New York City and beyond.

Requirements

A minimum of 7-10 years of experience supporting C-Level Executives.
Strong organizational and time management skills; proven ability to prioritize multiple tasks and meet deadlines.
Exceptional interpersonal and communication skills with the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Strong writing, research and presentation skills.
Strong research and synthesis skills, with the ability to distill information from multiple sources into clear, actionable briefings.
Project management experience.
Attention to detail is crucial.
Ability to function in a high-energy environment and work closely with senior management.
Proven ability to handle confidential information with discretion, use judgement, be adaptable to various competing demands, and demonstrate the highest level of client service.
Flexibility and patience.
Knowledge of MS Office Suite, Salesforce, Notion, Slack, Zoom, Google Workspace, Claude, and ChatGPT.

Responsibilities

Organize complex calendars and schedules and sustain a daily calendar of meetings and events.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Arrange travel and accommodation for executives. Prepare expense reports.
Track and reconcile expenses for the office of the CEO.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Draft and prepare internal and external correspondence on behalf of principals.
Manage the CEO’s contacts.
Be responsive to emails/texts/phone calls, including outside of normal business hours.
Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Prepare agendas, briefing materials, and pre-reads for the CEO’s key meetings, ensuring all relevant background and materials are assembled in advance.
Track action items and commitments arising from meetings and proactively follow up to ensure timely completion.
Represent the CEO at select meetings as appropriate.
Serve as backup support for Board and Committee logistics (e.g., scheduling and materials preparation).
Support special projects as assigned, such as research to inform strategic decisions, editing presentations, and other ad hoc analytical or administrative work.