Executive Assistant to the CEO

Greater Baden Medical Services, Inc.•Brandywine, MD

9d•Onsite

About The Position

Greater Baden Medical Services (GBMS) is a Federally Qualified Health Center (FQHC) dedicated to providing high-quality healthcare across Southern Maryland. With 9 clinical sites across Prince George's, Charles, and St. Mary's counties, we serve over 18,000 patients each year. We provide fully integrated care that includes primary care, pediatrics, women's health, Title X family planning, dental care, behavioral health, WIC, pharmacy services, and the Ryan White HIV/AIDS program. Our patient population is primarily made up of Medicaid and uninsured individuals. We are deeply proud to deliver these vital services to everyone in our community, regardless of their ability to pay, making Greater Baden an incredibly rewarding place to grow your career while making a tangible, life-changing impact every day. The Executive Assistant provides high-level, detail-oriented administrative support to the Chief Executive Officer (CEO) and Board of Directors at Greater Baden Medical Services. Working in a fast-paced environment, this role serves as a warm, personable, and highly professional first point of contact for the Executive Office. The ideal candidate excels at creating organized workflows and systems, managing complex scheduling, coordinating event logistics, and maintaining seamless administrative operations with precision and discretion.

Requirements

Minimum of 5 years of progressively responsible administrative experience supporting C-suite or senior-level executives in a fast-paced setting.
Demonstrated ability to establish efficient office processes, manage complex data/filing systems, and execute work with exceptional accuracy and follow-through.
Highly personable and approachable demeanor paired with polished, articulate written and verbal communication skills.
Proven track record of handling sensitive health center and executive information with strict confidentiality and sound judgment.
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom).
Associate Degree required.
Ability to read and interpret written or verbal documents and instructions.
Ability to speak effectively to patients, employees and/or stakeholders of the organization.
Must be able to drive between Greater Baden Medical Services, Inc. locations.

Nice To Haves

Bachelor’s degree or a related field preferred.

Responsibilities

Manage demanding, shifting calendars for the CEO and Board of Directors, ensuring flawless scheduling, travel itineraries, and daily logistics.
Develop, implement, and maintain efficient administrative systems, tracking tools, and digital filing structures to streamline Executive Office workflows.
Serve as a welcoming, personable first point of contact—screening and routing incoming calls, emails, and visitors with exceptional professionalism.
Draft, proofread, and format executive correspondence, memos, agendas, and documentation with meticulous attention to detail.
Reconcile executive expenses, monitor departmental administrative workflows, and maintain strict confidentiality of all organizational and health center records.
Coordinate end-to-end logistics for executive meetings, Board retreats, all-staff assemblies, and special events (catering, venue setup, audiovisual tech, and attendee coordination).
Track action items, deadlines, and project milestones across the Executive Office, ensuring deliverables stay organized and on schedule.
Compile, design, and distribute clear, well-organized briefing packets, presentation slides, and meeting binders.
Organize regular, committee, and annual Board meetings, managing calendar invites, meeting materials, and technology setups.
Accurately assemble and distribute comprehensive Board packets in advance of meetings.
Maintain official Board rosters, governance records, and historical files in an organized, accessible system.