Executive Assistant to the CEO- Bilingual Mandarin

Conexus Food Solutions • Chicago, IL

7d • $55,000 - $70,000

About The Position

As an Executive Assistant to the CEO, your role is essential in maximizing the CEO's effectiveness and efficiency. Key responsibilities include organizing the CEO’s schedule for meetings, calls, and travel, as well as managing correspondence between the CEO and various stakeholders. The Executive Assistant also prepares agendas and materials for meetings and follows up on action items to ensure accountability. Maintaining confidentiality is crucial, in addition to building and maintaining relationships with key stakeholders is another important aspect of the role. The ideal Executive Assistant possesses a proactive attitude, anticipating the CEO’s needs before they arise. Excellent communication skills are necessary for conveying information clearly, while strong organizational skills enable the management of multiple priorities effectively.

Requirements

• Bachelor’s Degree: Preferred in Business Administration, Communications, or a related field
• 5+ years in an executive assistant or similar role, preferably supporting C-level executives.
• Able to read, write, and speak Mandarin fluently.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent critical thinking and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and scheduling software.
• Strong ability to prioritize tasks effectively.
• Strong relationship-building skills with a focus on collaboration and teamwork.

Responsibilities

• Assist with accounting tasks, including tracking expenses and preparing financial reports.
• Organize the CEO’s schedule for meetings, calls, and travel.
• Manage correspondence between the CEO and stakeholders.
• Prepare agendas, materials, and follow up on action items.
• Handles all travel logistics while accommodating the CEO's preferences.
• Conducts research and prepares reports to assist with strategic initiatives.
• Maintains discretion in handling sensitive information.
• Builds and maintains key stakeholder relationships.

Benefits

• Medical Insurance – Comprehensive coverage to help you and your family stay healthy.
• Dental Insurance – Preventive care and treatments to keep your smile bright.
• Vision Insurance – Coverage for eye exams, glasses, and contacts.
• Pet Insurance – Help ensure your furry friends are covered for unexpected medical expenses.
• Life Insurance – Financial protection for your loved ones in the event of the unexpected.
• 401(k) Plan – Save for your future with access to a retirement savings plan.
• 401(k) Retirement Plan with Company Match: Save for your future and grow your retirement savings with company contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level